- Scope of the procurement
- Lot 1. Material Damage, Business Interruption, Specified All Risks, Theft, Works in Progress
- Lot 2. Houseowner
- Lot 3. Property Owners
- Lot 4. Terrorism
- Lot 5. Employer's Liability, Public/Products Liability, Official Indemnity, Libel & Slander, Land Charges, Professional Indemnity, Public Health Act
- Lot 6. Crime
- Lot 7. Personal Accident/Business Travel
- Lot 8. Computer
- Lot 9. Engineering Inspection/Insurance
- Lot 10. Motor Fleet
- Lot 11. Package
Section one: Contracting authority
one.1) Name and addresses
Ashford Borough Council
Civic Centre,Tannery Lane
ASHFORD
TN231PL
Contact
Stephanie Leonard
stephanie.leonard@ashford.gov.uk
Telephone
+44 1233330371
Country
United Kingdom
NUTS code
UKJ45 - Mid Kent
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Main Programme Insurance
Reference number
INSURANCE/22/1
two.1.2) Main CPV code
- 66000000 - Financial and insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Ashford Borough Council is seeking a Supplier for the main Programme Insurance for insurances coverage and associated services. The Services have been divided into Lots and Suppliers are invited to bid for all or any of the Lots.
two.1.5) Estimated total value
Value excluding VAT: £1,100,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 11
two.2) Description
two.2.1) Title
Material Damage, Business Interruption, Specified All Risks, Theft, Works in Progress
Lot No
1
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Material Damage
Fire, lightning and explosion
Explosion
Aircraft and other aerial devices or articles dropped from them
Riot, civil commotion, strikers, locked-out workers or persons taking part in labour disturbances or malicious persons acting on behalf of or in connection with any political organisation
Riot, civil commotion, strikers, locked out workers or persons taking part in labour disturbances or malicious persons
Earthquake
Subterranean fire
Spontaneous Fermentation or Heating
Storm or Flood
Escape of water from any tank, apparatus or pipe
Impact including Own Vehicles
Sprinkler Leakage
Theft involving breaking into or out of the buildings at the premises by forcible or violent means
Breakage or collapse of audio or visual communication apparatus
Accidental breakage of fixed glass or fixed sanitary ware
Accidental damage to supply pipes and cables serving the buildings
Falling trees or branches
Leakage of fuel oil from any fixed oil-fired installation including smoke and smudge damage arising from defective vaporisation
Business Interruption
Fire, lightning, explosion
Explosion
Aircraft or other aerial devices or articles dropped therefrom
Riot, civil commotion, strikers, locked-out workers or persons taking part in labour disturbances or malicious persons acting on behalf of or in connection with any political organisation
Riot, civil commotion, strikers, locked out workers or persons taking part in labour disturbances or malicious persons
Earthquake
Storm or Flood
Escape of water from any tank, apparatus or pipe
Impact including own vehicles
Sprinkler Leakage
Accidental breakage of fixed glass or fixed sanitary ware
Specified All Risks
"All Risks" of accidental loss or damage, including theft and whilst in transit.
Theft
Theft involving:
forcible and violent entry to or exit from any building at the premises or any attempt at such theft;
personal violence or threat of personal violence to any employee.
Work in Progress
In the event of damage occurring during the period of insurance the insurer will pay to the insured the value of the property insured at the time of the damage or the cost of repair of the damage or at the insurer's option reinstate or replace the property or any portion of it.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Houseowner
Lot No
2
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Cover
Fire, lightning, thunderbolt, explosion
Riot, civil commotion, strikers, locked out workers or persons taking part in labour disturbances or malicious persons
Malicious persons
Aircraft or other aerial devices or articles dropped from them
Earthquake, subterranean fire
Storm or flood
Escape of water from any tank, apparatus or pipe
Falling trees or branches
Impact by any road vehicle or animal
Theft (forcible/violent only)
Leakage of oil from any fixed oil-fired heating installation
Breakage or collapse of TV or Radio Signalling apparatus
Accidental breakage of fixed glass and fixed sanitary ware
Accidental damage to fuel oil supply pipes, water gas supply pipes etc.
Subsidence, ground heave or landslip
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Property Owners
Lot No
3
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Cover
Fire, lightning and explosion
Explosion
Aircraft or other aerial devices or articles dropped from them
Riot civil commotion strikers locked-out workers or persons taking part in labour disturbances or malicious persons acting on behalf of or in connection with any political organisation
Storm or flood
Escape of water from any tank apparatus or pipe
Impact by any road vehicle or animal not belonging to or under the control of the insured or any occupier of the premises or their respective employees
Theft or attempted theft (forcible & violent entry to or exit from a building)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Terrorism
Lot No
4
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Cover
Insurance of property against physical loss or physical damage occurring during the period of the insurance caused by an Act of Terrorism and/or Sabotage.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Employer's Liability, Public/Products Liability, Official Indemnity, Libel & Slander, Land Charges, Professional Indemnity, Public Health Act
Lot No
5
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Employer's Liability Cover
Indemnity against legal liability to pay compensation for bodily injury, illness or disease (including death) sustained by an employee arising out of and in the course of employment by the insured in connection with the business and caused during the period of insurance.
Including:
a) Claimant's Costs and Expenses;
b) Defence Costs and Expenses - including:
i. costs incurred with the insurer's written consent in defending any claim for damages;
ii. costs incurred with the insurer's written consent for:
representation at any coroner's inquest or fatal injury inquiry;
defending in any court of summary jurisdiction any proceedings in respect of any act or omission;
relating to any event which may be the subject of indemnity.
Public/Products Liability
Cover
Indemnity in respect of all sums which the insured shall become legally liable to pay as damages in respect of:
a) accidental injury to any person other than an employee;
b) accidental damage to property;
c) accidental obstruction, accidental trespass, accidental nuisance, accidental interference with pedestrian, road, rail, air or waterborne traffic, accidental invasion of the right of privacy, accidental interference with any right of air, light water or way, wrongful interference with goods;
d) wrongful arrest or false imprisonment;
occurring during the period of insurance within the territorial limits in the business.
The insurer will also pay costs and expenses. Costs and expenses will be payable in addition to the limit of indemnity other than in respect of any claim made or brought:
a) in the United States of America or Canada or territories under their jurisdiction;
b) under or in consequence of any judgement or order in or under the laws of the United States of America or Canada or territories under their jurisdiction;
where the limit of indemnity will be inclusive of costs and expenses.
Officials Indemnity
Cover
Negligent and Accidental Acts or Omissions
Indemnity in respect of sums which the insured may become legally liable to pay as damages for financial loss directly caused by a negligent and accidental act or omission committed or alleged to have been committed within the territorial limits by an employee or member in the normal execution of their duties for the business for which a claim is first made against the insured and is notified to the insurer during the period of insurance.
In addition the insurer will pay costs and expenses.
Elections
In connection with the conducting of elections the insurer will indemnify the insured and at the insured's request any Returning Officer, Acting Returning Officer or Counting Officer against:
a) reasonable legal expenses necessarily incurred in connection with the defence of any proceedings brought against the insured or any Returning Officer, Acting Returning Officer or Counting Officer;
b) the cost of holding another election in the event of the original election being declared invalid.
Libel & Slander
Cover
Indemnity in respect of all sums which the insured may become legally liable to pay as damages for:
a) libels appearing in any publications normal in the business by:
i. any member provided such publications were specifically authorised by the insured
ii. any employee
b) slanders in oral utterances made by any member or employee arising out of and in the course of:
i. the discharge of official duties on behalf of the insured
ii. in the case of a member the insured's official business at meetings or of the insured or its committees or subcommittees or any occasion when the member is specifically authorised to represent the insured
for which a claim is first made against the insured and notified to the insurer during the period of insurance or within 12 months of this part ceasing to operate.
Land Charges
Cover
Indemnity in respect financial loss arising from or in consequence of any act, error, or omission of the insured or any employee in respect of:
a) information provided or made available on questions of fact concerning land or buildings in respect of which the insured are required to maintain and do maintain a register or other records;
b) replies given to questions (other than questions of fact referred to above) added to the approved printed form of enquiry and issued at the same time as the search certificate provided always that such replies are given subject to a disclaimer of liability in a form approved by the insurer
for which a claim is first made against the insured and is notified to the insurer during the period of insurance.
In addition, the insurer will pay costs and expenses.
Professional Indemnity
Cover
Indemnity in respect of all sums which the insured may become legally liable to pay as damages for financial loss arising from breach of professional duty be reason of any negligent act, error or omission committed or alleged to have been committed by an employee in providing the services within the territorial limits and for which a claim is first made against the insured and is notified to the insurer during the period of insurance.
Including in addition Costs and Expenses.
Public Health Act
Cover
Indemnity in respect of:
a) all sums which the insured becomes legally liable to pay under the terms of any legislation pertaining to public health to any person who complies with a notice to cease such sums constituting:
i. the net loss of income sustained by any such person comprising:
1. the amount of any wage or salary;
2. any other earned income;
ii. damage to property of any such person;
b) compensation paid by the insured under the terms of Section 31(4) of the Public Health (Control of Disease) Act 1984;
provided always that such notice is served and the damage is ordered during the period of insurance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Crime
Lot No
6
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Cover
Employee Dishonesty
Loss arising from loss of assets resulting directly from any act of fraud or dishonesty committed on or after the retroactive date by an employee acting alone or in collusion with others which is first discovered during the period of insurance.
Computer Fraud and Funds Transfer Fraud
Loss by theft committed on or after the retroactive date which is first discovered during the period of insurance of:
a) assets due to any fraudulent or dishonest misuse or manipulation by a third party of the computer hardware, software programs or systems operated by the insured
b) insured funds or those for which the insured is responsible at law from an account maintained by the insured at a financial institution following fraudulent electronic, telegraphic, cable, telephone or written instructions to debit such account and to transfer, pay or deliver funds from such account and which instructions purport to have come from the insured but which are fraudulently altered, transmitted or issued by a third party or are a forgery.
Forgery and Counterfeiting
Loss occurring on or after the retroactive date which is first discovered during the period of insurance:
a) of assets resulting from forgery
b) arising from the acceptance by the insured in good faith in exchange for money, goods or services of any post office or express money order issued or purporting to have been issued by any post office or express office if such money order is not paid on presentation
Including indemnity in respect of loss arising from counterfeiting.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Personal Accident/Business Travel
Lot No
7
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Personal Accident Cover
If an insured person sustains accidental bodily injury during the operative time which within two years solely and independently of any other cause results in death, disablement or the incurring of medical expenses, insurers will pay the insured or, in the case of medical expenses, the insured or an insured person the amount appropriate to the benefit shown in the schedule.
Business Travel
Cover
Overseas Medical Expenses, Travel Expenses and Emergency Repatriation Expenses
Personal Property
Money
Electronic Business Equipment
Cancellation, Curtailment, Rearrangement and Replacement Expenses
Kidnap
Political and Natural Disaster Evacuation
Legal Expenses
Personal Liability
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Computer
Lot No
8
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Cover
Material Damage
Accident (excluding breakdown, fire perils and residual breakdown)
Data and Information
Accident
Fire, lightning, explosion or aircraft or other aerial devices dropped from them
Breakdown
Denial of Access
Failure of Electricity Supply
Failure of Telecommunications
Erasure
Additional Expenditure
Accident
Fire, lightning, explosion or aircraft or other aerial devices dropped from them
Breakdown
Denial of Access
Failure of Electricity Supply
Failure of Telecommunications
Erasure
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Engineering Inspection/Insurance
Lot No
9
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Cover
Inspection service
Provide the Council with an inspection service for plant within normal working hours at the sites shown in the plant schedules.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Motor Fleet
Lot No
10
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Cover
Comprehensive
Use
Use for social domestic and pleasure and the business of the Council.
Drivers
Any authorised licensed driver.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Package
Lot No
11
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
This Lot comprises the following lots only:
1 Material Damage
Business Interruption
Specified All Risks
Theft
Works in Progress
2 Houseowner
3 Property Owners
5 Employer's Liability
Public/Products Liability
Officials Indemnity
Libel & Slander
Land Charges
Professional Indemnity
Public Health Act
6 Crime
10 Motor Fleet
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to tender documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 January 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: At the expiry of the contract.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit