Scope
Reference
LSHW.002.2025
Description
Life Sciences Hub Wales seeks the provision of a suitably qualified, capable and experienced Outsourced Finance Director Managed Service to act as interim replacement for its outgoing Director of Finance and Resources.
The current Finance team at Life Sciences Hub Wales, sans the Director of Finance and Resources, is comprised of a part-time Finance Manager (0.6FTE, reporting to the Director of Finance and Resources) and an outsourced bookkeeper (circa 7 hours per week, reporting to the Finance Manager).
The Director of Finance and Resources is a member of the Life Sciences Hub Wales Senior Leadership Team, reporting directly to the CEO; the Outsourced Finance Director Managed Service representative(s) would also report directly to the CEO.
It is envisioned that 3-4 days per calendar month of Outsourced Finance Director Managed Service provision would satisfy the requirement of the service.
The required Outsourced Finance Director Managed Service provider would act as a replacement to the current Director of Finance and Resources, addressing and successfully completing the key financial and accounting activities currently undertaken within the role.
Full details of the requirement are provided in the Invitation to Tender document uploaded to Sell2Wales.
Total value (estimated)
- £48,000 excluding VAT
- £57,600 including VAT
Below the relevant threshold
Contract dates (estimated)
- 14 July 2025 to 31 January 2026
- Possible extension to 31 July 2026
- 1 year, 18 days
Description of possible extension:
At the sole discretion of Life Sciences Hub Wales the contract may be extended by a further 6-months, giving a latest possible date of expiry of 31st July 2026.
Main procurement category
Services
CPV classifications
- 66122000 - Corporate finance and venture capital services
- 79200000 - Accounting, auditing and fiscal services
- 66170000 - Financial consultancy, financial transaction processing and clearing-house services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Conditions of participation
The successful supplier must offer suitably qualified staff for deployment to Life Sciences Hub Wales, qualified to ACA or ACCA as minimum (or an equivalent such as CIPFA).
The Contractor must either have valid Cyber Essentials Plus or ISO27001 certification (if not both) in place at the time of contract award, as minimum
The successful supplier must ensure that all elements of service provision are compliant with UK GDPR. Service provision will include the processing of personal data, therefore the successful supplier must accept and sign the Life Sciences Hub Wales Data Processing Agreement.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
2 July 2025, 4:00pm
Tender submission deadline
4 July 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Award Criteria | The agreement (if awarded) shall go to the Supplier submitting the Most Advantageous Tender (MAT), in terms of value for money based on the award criteria outlined in Part 14.2.1 of the Invitation to... |
Quality | 70.00% |
| Commercial Award Criteria | The Commercial assessment shall carry the remaining 30% of the available 100%. The Commercial assessment will be evaluated on a proportional vs best basis and will be evaluated using the calculation... |
Cost | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337243
Invitation to Tender Document for the provision of an Outsourced Finance Director Managed Service
Provides full details of the requirement, response instructions and award process (including assessment criteria and scoring methodology).
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337244
Qualification Questionnaire
The Qualification Questionnaire includes a number of Pass / Fail questions; unless otherwise clearly stated, wherever a question is stated as Pass / Fail a response of 'No' will be deemed as a failure to meet the Life Sciences Hub Wales minimum requirements and will invalidate the tenderers response. The response will be discounted and will not be evaluated further.
Responses that meet all of the Qualification Questionnaire criteria will progress to the next stage of the evaluation process; the Quality and Commercial evaluation.
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337245
For the Quality Assessment tenderers are required to complete and return a Quality response template by responding to each of the Quality questions as per the guidance outlined within the template document and within the Invitation to Tender document.
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337246
For the Commercial Assessment tenderers are required to complete and return a Commercial response workbook by inserting the requested information as per the workbook guidance.
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=337247
Template Data Processing Agreement
Shared for information and review, in-line with the requirements of the Qualification Questionnaire.
Contracting authority
Life Sciences Hub Wales Ltd
- Companies House: 08719645
3 Assembly Square
Cardiff
CF10 4PL
United Kingdom
Contact name: Adam James-Price
Email: adam.james-price@lshubwales.com
Website: http://www.lifescienceshubwales.com
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales