Section one: Contracting authority
one.1) Name and addresses
Castles and Coasts
5 Paternoster Row, Carlisle
Carlisle
CA3 8TT
Contact
N/A CCHA Procurement
procurement@castelsandcoasts.co.uk
Telephone
+44 7435811821
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
http://www.castlesandcoasts.co.uk
Buyer's address
http://www.castlesandcoasts.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CCHA-179 Internal Audit
Reference number
DN699844
two.1.2) Main CPV code
- 79212200 - Internal audit services
two.1.3) Type of contract
Services
two.1.4) Short description
CCHA is looking to procure the services of a suitably competent supplier to provide a five year Audit Strategy (incorporating a one year audit plan and a schedule of audit coverage for the remaining four years); derived through an evaluation of the CCHA risk maps and Corporate Strategy, conversations with the Finance Director, Housing Services Director and members of the Audit & Risk Committee plus an appraisal of sector risks (as informed by the regulator’s sector risk profile document).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79212200 - Internal audit services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
two.2.4) Description of the procurement
All audits to conform with the Public Sector Internal Audit Standards (PSIAS) and Global Internal Audit (GIAS). This will include a summary of the five-year external quality assessment.
Internal Audits
• The provision of risk-based assurance Internal Audits – selection of audits linked to risk register/Corporate Strategy, including an assessment of key financial controls and fraud.
• A follow-up of previous Internal Audit recommendations.
Management
• Annual planning, including management of ‘conflicts of interest’
• Professionally qualified audit staff with sufficient knowledge, skills and experience.
• Internal audit reporting, including risk-based assurance opinions and reporting on high, medium and low recommendations.
• Preparation for, and attendance at Audit & Risk Committee.
• Regular liaison and progress updates.
• Liaison with external audit and other assurance providers.
• Annual retrospective review of CCHA’s response to audit points raised
Value Added
• This could include in-depth knowledge of the sector risks, invitations to sector events and best practice dissemination from other sectors. This section is up to service providers to best demonstrate how their proposals will provide ‘added value’.
Service Standards
We expect the successful party to adhere to the following service standards:
The following standards and requirements will be required within the delivery of the contract services. Targets are provided for requirements.
• Annual Internal Audit plan agreed with CCHA - within two months of contract start date
• % of professionally qualified lead fieldwork auditors – 100%
• Provision of a Client Manager – one named person and contact details
• Draft internal audit scoping documents to CCHA – within one month of onsite audit.
• Lead auditor to contact CCHA to confirm logistical arrangements – at least 10 working days before audit fieldwork.
• De-brief meetings held between lead auditor and CCHA – last day of fieldwork or within one week of audit.
• Draft internal audit reports to CCHA – within 15 working days of the onsite audit fieldwork.
• Annual retrospective review of CCHA’s response to audit points raised – within two months of the year end
• Final internal audit report issued to CCHA following receipt of client responses – three working days.
• Attendance at quarterly Audit & Risk Committee meetings, including presentation of reports
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 January 2024
Local time
2:25pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 January 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Castles and Coasts Housing Association
5 Paternoster Row
Carlisle
CA3 8TT
Country
United Kingdom