Scope
Reference
CCS/25/080
Description
The 2025 campaign will gather content from each Swansea Council event to promote the comprehensive event schedule. The new videos produced from this contract will need to follow the current set of campaign videos - view the current playlist and familiarise yourself with the content and style. The goal of this videography project is to capture the vibrant energy and emotions of the event. Bidders are expected to work the full hours of the event to ensure they capture key details.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Below the relevant threshold
Contract dates (estimated)
- 5 July 2025 to 23 November 2025
- 4 months, 19 days
Main procurement category
Services
CPV classifications
- 92100000 - Motion picture and video services
Contract locations
- UKL18 - Swansea
Participation
Conditions of participation
Bidders are expected to work the full hours of the event to ensure they capture key details.
The event scheduled consists of:
Wales airshow 5th & 6th July
Ironman 13th July
Outdoor cinema 26th & 27th July
Outdoor theatre 13th & 14th Aug
Amplitude 16th & 17th Aug
International jazz festival 5th - 7th Sept
Swansea Bay 10K 14th Sept
Spooks in the city 26th Oct
Fireworks 5th Nov
Christmas parade 23rd Nov
2025 round up video Editing
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
25 June 2025, 12:00pm
Tender submission deadline
27 June 2025, 12:00pm
Submission address and any special instructions
Project Ref. 59675 ITT Ref: 118112 Register your company on the eTenderWales portal (this is only required once):- Navigate to the portal: http://etenderwales.bravosolution.co.uk- Click the "Suppliers register here" link.- Enter your correct business and user details.- Note the username you chose and click "Save" when complete.- You will shortly receive an e-mail with your unique password (please keep this secure).- Agree to the terms and conditions and click "continue".2. Express an interest in the project:- Login to the portal with your username/password.- Click the "ITTs Open to All Suppliers" link (these are the ITTs open to any registered supplier).- Click on the relevant ITT to access the content.- Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.- This will move the ITT into your "My ITTs" page (this is a secure area reserved for your projects only).- Click on the ITT code. You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.3. Responding to the invitation to tender:- You can now choose to "Reply" or "Reject" (please give a reason if rejecting).- You can now use the "Messages" function to communicate with the buyer and seek any clarification.- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.- There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:- E-mail: help@bravosolution.co.uk- Phone: +44 8003684850Thanks
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Lowest Price | Lowest Price Receives Full 20% Scoring Available |
Price |
Weighting description
Price - 20% weighting
Quality - 80% weighting:
Method Statement Question 1: 25%
Method Statement Question 2: 45%
Method Statement Question 3: 10%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Lisa Evans
Telephone: +447966230649
Email: lisa.evans5@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales