Scope
Reference
100306
Description
As the digital switchover approaches, it is crucial to transition analogue phone lines in passenger lifts within Sheffield City Council's Housing and Corporate buildings to digital technology. Analogue lines are becoming obsolete with the shift to digital communications and telecommunication providers within the UK are starting to switch these analogue lines off. This produces risk to the Council as it will result in potential service disruptions for lift emergency communication systems. These systems are vital for safety, as they allow for quick communication in the event of an emergency.
Switching to digital technology ensures that passenger lifts remain operational and compliant with safety regulations, whilst also providing more reliable, secure and efficient communication.
Total value (estimated)
- £350,900 excluding VAT
- £421,080 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- 3 years
Options
The right to additional purchases while the contract is valid.
Further licenses or additional modules for the back office system
Main procurement category
Services
CPV classifications
- 42416100 - Lifts
- 48000000 - Software package and information systems
- 51300000 - Installation services of communications equipment
Contract locations
- UKE - Yorkshire and the Humber
Participation
Legal and financial capacity conditions of participation
As detailed within the tender documents
Technical ability conditions of participation
As detailed within the tender documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 July 2025, 5:00pm
Tender submission deadline
15 July 2025, 5:00pm
Submission address and any special instructions
All tenders must be submitted electronically via YORtender (Mercell) - https://uk.eu-supply.com/app/rfq/viewtransaction.asp?TID=100306&PAGE=/ctm/Publication/Management/TenderForms/103424/2
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80% |
| Meeting Requirements of Specification | Quality | 5% |
| Approach to Risk | Quality | 5% |
| Back Office System | Quality | 5% |
| Legislation and Qualifications | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://uk.eu-supply.com/app/rfq/viewtransaction.asp?TID=100306&PAGE=/ctm/Publication/Management/TenderForms/103424/2
Contracting authority
Sheffield City Council
- Public Procurement Organisation Number: PPQT-9425-JWVM
The Town Hall, Pinstone St
Sheffield
S1 2HH
United Kingdom
Email: procurement@sheffield.gov.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government