Section one: Contracting authority
one.1) Name and addresses
Ivy Learning Trust C/o SSC Partnership Limited
12 Nelson Street
Southend-On-Sea
SS1 1EF
Telephone
+44 1702338880
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
https://in-tendhost.co.uk/sscpartnership
Buyer's address
https://in-tendhost.co.uk/sscpartnership
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sscpartnership
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sscpartnership
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ivy Learning Trust Human Resources System
Reference number
SSC ILT HR Systems 01_24
two.1.2) Main CPV code
- 72212450 - Time accounting or human resources software development services
two.1.3) Type of contract
Services
two.1.4) Short description
SSC Partnership on behalf of the Ivy Learning Trust are currently out to tender for the provision of a centralised Human Resources IT Package to support the schools within the Trust and aid in their future growth.The Client, a Multi-School Trust, consists of 14 schools across Enfield and Hertfordshire. The Client is currently expanding and requires a uniform, robust, and easily managed HR system in place which can be distributed and utilised by all schools. The system must create efficiencies, cost savings, improve data provision and allow online self-service by staff whilst having the capabilities to be added to as the Client expands and becomes responsible for more schools. Tender queries must be received by 11th December 2023.Tender submissions must be received by 18th December 2023.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
- 79414000 - Human resources management consultancy services
- 48810000 - Information systems
- 72212450 - Time accounting or human resources software development services
- 72222300 - Information technology services
two.2.3) Place of performance
NUTS codes
- UKI54 - Enfield
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
The Client, a Multi-School Trust, consists of 14 schools across Enfield and Hertfordshire. The Client is currently expanding and requires a uniform, robust, and easily managed HR system in place which can be distributed and utilised by all schools. The system must create efficiencies, cost savings, improve data provision and allow online self-service by staff whilst having the capabilities to be added to as the Client expands and becomes responsible for more schools. There are currently different specialist IT systems in place with HR provisions, which are outside the core HR data management system. This means that many administrative tasks are carried out manually by HR staff instead of uniformly. The system needs to be cloud based to allow ease of access for the Client to all information provided by each school. The Client is willing to either procure the relevant software or access to a system which is hosted on the provider’s site. Options should be provided for both, or either. As the Client consists of multiple schools, it is preferential for any on-site visits to be undertaken by a member of staff with Advanced DBS clearance which has been obtained within the past 3 years. Should training or implementation only require online access, this will not be necessary.Self-service should be available to managers and staff over several functions including completing and signing off performance reviews, completing sickness or absence forms, and booking and approving of leave or training courses.Implementation of the system is vital for the Client, and ensuring the system is accessible to all schools will be required January 2024. This is inclusive of all necessary training, installations, and set up. A full implementation plan will be required as part of the tender documentation and will need to be approved by the Client, with all dates agreed upon.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.- Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.- Desirable characteristics are elements of the tender which are to be scored by the Client.A panel of the Client’s staff will undertake the evaluation process. The Client will consider quality and price in the evaluation of tenders. These are weighted to reflect relative importance and scored accordingly.The full evaluation methodology breakdown and the factors to be considered in judging the award criteria are set out in the Invitation to Tender document.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
22 January 2024
End date
21 January 2027
This contract is subject to renewal
Yes
Description of renewals
The duration of the contract will initially be for a period of 36 Months (3 Years) followed by an optional extension of 24 Months (2 Years).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 December 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 18 June 2024
four.2.7) Conditions for opening of tenders
Date
18 December 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom