Section one: Contracting authority
one.1) Name and addresses
De Montfort University
The Gateway, Leicester, LE1 9BH.
Leicester
LE1 9BH
Contact
Paul Whitehall, Category Manager ICT.
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/demontfort/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/demontfort/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Improved Research Platform
Reference number
1832/24
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
DMU is seeking an Improved Research Platform Solution to in part replace the current post-award research IT manual processes; and so, provide for a much more integrated overarching management of research that encompasses a post-award (LOT 1) and outputs and data repository (LOT 2) systems. The ambition is that the new IRP Solution will work as post-award research management system and an outputs and data repository system which will enable the provision of a more integrated end to end user journey, working with pre-award as an Improved Research Platform Solution at DMU. The new Solution made up of one or more new systems should also critically have the clear ability to interface with other DMU IT systems, as well as other acquired systems already embedded with DMU. Full details, including the full extent of Requirements can be found in the Invitation to Tender documentation at 'https://in-tendhost.co.uk/demontfort/aspx/Home' for the Provision of Improved Research Platform, Ref. 1832.
two.1.5) Estimated total value
Value excluding VAT: £1,207,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Post Award Research Management System
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
De Montfort University, The Gateway, Leicester, LE1 9BH.
two.2.4) Description of the procurement
DMU is seeking an Improved Research Platform (IRP) Solution to in part replace the current ‘post-award’ research IT manual processes; and so, provide for a much more integrated overarching management of research that encompasses a post-award research management system (LOT 1). The ambition is that the new IRP Solution will work as post-award research management system and an outputs & data repository system which will enable the provision of a more integrated end to end user journey, working with pre-award as an Improved Research Platform Solution at DMU. The new Solution made up of one or more new systems should also critically have the clear ability to interface with other DMU IT systems, as well as other acquired systems already embedded with DMU. The Requirements have been clearly separated for each of Lot 1 and 2 and these can be found as part of the Invitation to Tender documentation at 'https://in-tendhost.co.uk/demontfort/aspx/Home' for the 'Provision of Improved Research Platform', Ref. 1832/24. Tender responses may be submitted for one or both Lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £840,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 March 2025
End date
14 March 2030
This contract is subject to renewal
Yes
Description of renewals
Option extensions of 2 + 2 +1 years are potentially possible under this Contract (at the sole discretion of the University) in addition to the above mentioned Initial Term of 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Further 2+2+1 years potentially available under the Contract beyond the Initial Term at the University's sole discretion.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Refer to the Invitation to Tender documentation for all other information.
two.2) Description
two.2.1) Title
Outputs and Data Repository System
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
De Montfort University, The Gateway, Leicester, LE1 9BH.
two.2.4) Description of the procurement
DMU is seeking an Improved Research Platform Solution to in part replace the current ‘post-award’ research IT manual processes; and so, provide for a much more integrated overarching management of research that encompasses an outputs & data repository (LOT 2) systems. The ambition is that the new IRP Solution will work as post-award research management system and an outputs & data repository system which will enable the provision of a more integrated end to end user journey, working with pre-award as an Improved Research Platform Solution at DMU. The new Solution made up of one or more new systems should also critically have the clear ability to interface with other DMU IT systems, as well as other acquired systems already embedded with DMU. The Requirements have been clearly separated for each of Lot 1 and 2 and these can be found as part of the Invitation to Tender documentation at 'https://in-tendhost.co.uk/demontfort/aspx/Home' for the 'Provision of Improved Research Platform', Ref. 1832/24. Tender responses may be submitted for one or both Lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £367,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 March 2025
End date
14 March 2030
This contract is subject to renewal
Yes
Description of renewals
The Contract contains the ability for further option extensions of 2+2+1 years at the University's sole discretion, beyond the above-mentioned Initial Term of 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Further 2+2+1 years available at the University's sole discretion beyond the Initial Term of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All other information to be found in the Invitation to Tender documentation.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 November 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 26 March 2025
four.2.7) Conditions for opening of tenders
Date
27 November 2024
Local time
5:00pm
Place
Tenders must be submitted electronically and no late Tenders will be accepted.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
De Montfort University
The Gateway, Leicester, LE1 9BH.
Leicester
DE7 8AA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Further details to be obtained from the above mentioned address / contact.