Section one: Contracting authority/entity
one.1) Name and addresses
Portsmouth City Council
Civic Offices,Guildhall Square
PORTSMOUTH
PO12AL
Contact
Procurement Service
procurement@portsmouthcc.gov.uk
Telephone
+44 2392688235
Country
United Kingdom
NUTS code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.portsmouth.gov.uk/
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Domiciliary Care Services Dynamic Purchasing System
Reference number
P00003266
two.1.2) Main CPV code
- 85312000 - Social work services without accommodation
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement at the time of conclusion of the contract:
Portsmouth City Council is inviting requests to participate from qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide domiciliary care services, mainly in Portsmouth but occasionally in the surrounding area. The nature of support required will be individualised and will be aimed at maintaining a person in a reasonable state of health, hygiene and safety in their own home. support packages will vary in size based on the individual needs and may range from minimal support up to highly specialised and complex needs. The DPS will feature a tiering system in which suppliers can either accept the council's standard hourly rates or submit their own rates. Packages will be awarded preferentially to suppliers who accept the council's rates. The DPS will start on 1 February 2020.
The DPS will operate with three tiers. Suppliers who agree to accept standard PCC hourly rates will be on tier 1 of the DPS, whilst suppliers who wish to charge a higher rate will be on tier 2 of the DPS. A supplier can be either on tier 1 or tier 2 but not both at any one time. Suppliers may move between tier 1 and tier 2 at any time (although to reduce the administrative burden, moves may not be more frequent than annually). Tier 3 will be reserved for the awarding of complex cases where suppliers will submit costed proposals for individual packages of care. All suppliers may also be on tier 3. Suppliers on tier 1 are not bound to offer standard Portsmouth City Council hourly rates for packages of care offered via tier 3.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 206-503137
Section five. Award of contract/concession
Contract No
Domiciliary Care Services Dynamic Purchasing System
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 February 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Multiple providers (under the DPS)
Portsmouth
Country
United Kingdom
NUTS code
- UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £46,000,000
Section six. Complementary information
six.3) Additional information
This procurement is for the establishment of a dynamic purchasing system. The initial duration will be 5 years, but it is anticipated that this will be extended by further periods of no less than 1 year for as long as there is a need for the DPS to deliver domiciliary care. This may be extended indefinitely.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85312000 - Social work services without accommodation
seven.1.2) Additional CPV code(s)
- 85300000 - Social work and related services
seven.1.3) Place of performance
NUTS code
- UKJ31 - Portsmouth
seven.1.4) Description of the procurement:
As per section II.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£46,000,000
seven.1.7) Name and address of the contractor/concessionaire
Multiple providers on the DPS
Portsmouth
Country
United Kingdom
NUTS code
- UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Notice of DPS closure
The Contracting Authority has decided that in the interest of ensuring the future successful management of the pseudo DPS that we will be closing the opportunity for new providers to join. Following the publication of this modification notice, the Contracting Authority will commence a 30-day period prior to closing the DPS. This will allow interested candidates to submit a bid prior to the closure. Full details are available via the council's e-sourcing system Intend https://in-tendhost.co.uk/portsmouthcc/aspx/home.
The DPS will then close on Monday 18th December 2023. Any candidates whose bid does not meet the minimum selection criteria will not be able to resubmit past this date. The closure of the DPS will not affect the call-off process. All future packages of care will still be available for all providers who have been admitted onto the DPS, prior to the closure, to bid on.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The reason that the Contracting Authority has chosen to close the pseudo DPS is due to several operational challenges. Since the DPS was established on 1st February 2020, the number of providers on the DPS has substantially increased and now far exceeds demand. As a result, this is destabilising the market as existing providers are winning less call-off contracts threatening their business models as well as creating a risk to the Contracting Authority.
Presently, the Contracting Authority do not foresee a need to re-open the DPS during the initial 5-year term of the DPS, which is due to end on the 31st January 2025. Following the DPS closure, the contracting authority will regularly review data around supply and demand or where there are significant market changes. This information will be used to inform any decision to re-open the DPS or establish a new alternative contracting mechanism in advance of the expiry.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £46,000,000
Total contract value after the modifications
Value excluding VAT: £46,000,000