- Scope of the procurement
- Lot 1. PH0279- General Build Repair and Maintenance and Void Works for Aberfeldy, Brownfield and Teviot Estates
- Lot 2. PH 0280 - General Build Repair and Maintenance and Void Works – Lansbury North, South and West Estates
- Lot 3. PH 0282 - Area 1 – Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch
- Lot 4. PH 0283 - Area 2 – Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates
- Lot 5. PH 0284 – Drainage Repairs and Maintenance – All Estates
Section one: Contracting authority
one.1) Name and addresses
Poplar HARCA
155 E India Dock Road
London
E14 6DA
clive.peters@poplarharca.co.uk
Country
United Kingdom
NUTS code
UKI3 - Inner London – West
Internet address(es)
Main address
https://www.poplarharca.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://app.panacea-software.com/chic/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://app.panacea-software.com/chic/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://app.panacea-software.com/chic/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance.
two.1.2) Main CPV code
- 45300000 - Building installation work
two.1.3) Type of contract
Works
two.1.4) Short description
Poplar Harca’s purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of their vision:
• Contract Number: PH 0279 - General Build Repair and Maintenance and void works – Aberfeldy, Brownfield and Teviot Estates
• Contract Number: PH 0280 - General Build Repair and Maintenance and void works – Lansbury North, South and West Estates
• Contract Number: PH 0282 – Area 1- Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch
• Contract Number: PH 0283 – Area 2 - Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates
• Contract Number: PH 0284 – Drainage repairs and Maintenance – All Estates
The new contract is due to start on 15th April 2025.
two.1.5) Estimated total value
Value excluding VAT: £64,272,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
This tender process is intended to result in the appointment of a single contractor for each lot who will undertake all the works and service responsibilities for the relevant lot as identified in these documents.
Tenderers may apply for multiple lots but will only be awarded one lot for the same discipline.
To clarify if a tenderer is the successful bidder for both lots of General Build, they will only be awarded the one lot of the general build. The tenderer will be asked to confirm their preferred lot, and the remaining lot will automatically be awarded to the second bidder.
Additionally, there is no restriction on awarding lots across multiple disciplines. For example, if a tenderer applies for a general build lot and an electrical repairs lot and is the successful bidder for both lots individually then they will be awarded both lots accordingly.
two.2) Description
two.2.1) Title
PH0279- General Build Repair and Maintenance and Void Works for Aberfeldy, Brownfield and Teviot Estates
Lot No
1
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
- 44112000 - Miscellaneous building structures
- 44114000 - Concrete
- 44115000 - Building fittings
- 44130000 - Sewer mains
- 44140000 - Products related to construction materials
- 44170000 - Plates, sheets, strip and foil related to construction materials
- 44190000 - Miscellaneous construction materials
- 44200000 - Structural products
- 44400000 - Miscellaneous fabricated products and related items
- 45100000 - Site preparation work
- 45211000 - Construction work for multi-dwelling buildings and individual houses
- 45213100 - Construction work for commercial buildings
- 45213200 - Construction work for warehouses and industrial buildings
- 45213300 - Buildings associated with transport
- 45214000 - Construction work for buildings relating to education and research
- 45215000 - Construction work for buildings relating to health and social services, for crematoriums and public conveniences
- 45217000 - Inflatable buildings construction work
- 45220000 - Engineering works and construction works
- 45230000 - Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
- 45240000 - Construction work for water projects
- 45250000 - Construction works for plants, mining and manufacturing and for buildings relating to the oil and gas industry
- 45260000 - Roof works and other special trade construction works
- 45300000 - Building installation work
- 45400000 - Building completion work
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Lot to cover the general build repair, maintenance and void works for Aberfeldy, Brownfield and Teviot Estates.
two.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services.
Build Repairs and Maintenance
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Void Repairs
The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales:
Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works.
Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £15,297,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Further 2 x two year terms and one year term – possible further five years in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
PH 0280 - General Build Repair and Maintenance and Void Works – Lansbury North, South and West Estates
Lot No
2
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
- 44114000 - Concrete
- 44115000 - Building fittings
- 44130000 - Sewer mains
- 44140000 - Products related to construction materials
- 44170000 - Plates, sheets, strip and foil related to construction materials
- 44190000 - Miscellaneous construction materials
- 44200000 - Structural products
- 44410000 - Articles for the bathroom and kitchen
- 45111000 - Demolition, site preparation and clearance work
- 45112310 - Infill work
- 45113000 - Siteworks
- 45211000 - Construction work for multi-dwelling buildings and individual houses
- 45300000 - Building installation work
- 45400000 - Building completion work
- 50700000 - Repair and maintenance services of building installations
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Lot to cover the general build repair, maintenance and void works for Lansbury North, South and West Estates
two.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services.
Build Repairs and Maintenance
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Void Repairs
The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales:
Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works.
Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £15,297,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Further 2 x two year terms and one year term – possible further five years in total
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
PH 0282 - Area 1 – Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch
Lot No
3
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
- 44300000 - Cable, wire and related products
- 44410000 - Articles for the bathroom and kitchen
- 45300000 - Building installation work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45431000 - Tiling work
- 50700000 - Repair and maintenance services of building installations
- 51100000 - Installation services of electrical and mechanical equipment
- 51300000 - Installation services of communications equipment
- 51700000 - Installation services of fire protection equipment
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Lot to cover the Electrical Repairs and Testing – Area 1 - Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch
two.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services.
Electrical Repairs
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Electrical Testing
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to:
PAT Testing
Annual Intake Inspections
Communal Fan Servicing
Electric Vehicle Charger Point Checks
Estate Column Lighting Safety Checks
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,816,250
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Further 2 x two year terms and one year term – possible further five years in total
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
PH 0283 - Area 2 – Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates
Lot No
4
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
- 44300000 - Cable, wire and related products
- 44410000 - Articles for the bathroom and kitchen
- 45300000 - Building installation work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45431000 - Tiling work
- 51100000 - Installation services of electrical and mechanical equipment
- 51300000 - Installation services of communications equipment
- 51700000 - Installation services of fire protection equipment
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Lot to cover the Electrical Repairs and Testing – Area 2 - Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates
two.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services.
Electrical Repairs
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales:
Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.
Priority B - Non – Emergency: requiring completion within 10 working days.
Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.
Electrical Testing
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.
The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to:
PAT Testing
Annual Intake Inspections
Communal Fan Servicing
Electric Vehicle Charger Point Checks
Estate Column Lighting Safety Checks
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,816,250
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Further 2 x two year terms and one year term – possible further five years in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
PH 0284 – Drainage Repairs and Maintenance – All Estates
Lot No
5
two.2.2) Additional CPV code(s)
- 44111000 - Building materials
- 44112000 - Miscellaneous building structures
- 44220000 - Builders' joinery
- 44230000 - Builders' carpentry
- 45100000 - Site preparation work
- 45211000 - Construction work for multi-dwelling buildings and individual houses
- 45300000 - Building installation work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 50511000 - Repair and maintenance services of pumps
- 50512000 - Repair and maintenance services of valves
- 50513000 - Repair and maintenance services of taps
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Lot to cover Drainage Repairs and Maintenance – All Estates
two.2.4) Description of the procurement
The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Drainage Planned Maintenance and Cyclical Cleaning services.
Planned Maintenance and Cyclical Cleaning Services
The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage services in accordance with the below requirements:
Planned maintenance and cyclical cleaning is to be carried out on a quarterly, six-monthly or annual basis, depending on the asset and schedule provided.
The planned maintenance and cyclical cleaning tasks are to include, but are not limited to:
Rodding to remove blockages
Washing out silt
Removing vegetation
Clearing leaves and litter from drains
Maintenance of drain covers
Removing blockages
Replacing missing or damaged lids
High pressure jetting/vacuum truck or tank
Replacement of pipes/runs
Repairing sections of pipes/runs
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,044,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 December 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 December 2024
Local time
7:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
For more information about this opportunity, please visit the CHIC eSourcing portal at:
https://app.panacea-software.com/chic/
six.4) Procedures for review
six.4.1) Review body
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Poplar HARCA will observe a ten-day standstill period calculated in accordance with the Public Contracts Regulations 2015. Under those Regulations aggrieved bidders may by way of proceedings in the High Court seek relief in respect of alleged breaches of the Public Contract Regulations 2015 which may include declaring any award ineffective, and/or seeking damages. After expiry of the ten-day standstill period Poplar HARCA will unless prevented by order of the Court conclude and enter the Agreement.
six.4.4) Service from which information about the review procedure may be obtained
Communities & Housing Investment Consortium Limited
ARK Central, 84 Spencer Street
Birmingham,
B18 6DS
Country
United Kingdom