Scope
Description
Integrated Warfare Centre (IWC) is looking to award a contract to a suitable Contractor to provide professional services support in the form of 8 full time personnel working across the UK STRATCOM footprint, within the following Departments; IWC, Analysis and Assurance (A&A) Team, Military Strategic Headq]uarters (MSHQ), Permanent Joint Headquarters (PJHQ), jHUB and the Defence Experimentation and Wargaming Hub (DEWH). Lessons Contractors will be responsible for collecting, analysing, actioning, implementing and validating lessons from UK Defence operations and exercises, wargaming events, experimentation, and innovation activities. This will be conducted in accordance with relevant Defence Lessons Policies, which will be shared with Lessons Contractors during an initial mobilisation period, and using tools, primarily the Defence Lessons Identified Management System (DLIMS).
This tender notice is for the award of a public contract through an Open Procedure in accordance with the Competitive Tendering Procedures under the Procurement Act 2023 (PA2023). In accordance with Section 7, the requirement falls within the Defence and Security Requirement derogations (e), (f) and (g) for the goods, services or works for military purposes, and services that are otherwise relevant to the operational capability, effectiveness, readiness for action, safety or security of the armed forces. Therefore, the relevant provisions of the PA 2023 relating to Defence and Security contracts are applicable.
The Lessons Contract will initially be for two (2) years at an estimated cost of £4,152,500.00 ex VAT. If the two (2) proposed option years are taken (on a 1 year + 1 year basis), subject to affordability and approval, this may take the value to £8,440,000.00 ex VAT. The second option year is subject to indexation in accordance with the formula outlined within the Invitation to Tender (ITT).
This will be a Service based Contract, with a security classification of up to and including SECRET. Further security requirements will be detailed during the tender process as part of ITT.
The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is High (Reference - RAR 250605A01)
It is anticipated that TUPE will apply to this requirement, for which provisions are outlined within the ITT.
A UK1 Pipeline notice was published under Notice Reference 2025/S 000-026958.
Total value (estimated)
- £8,440,000 excluding VAT
- £10,128,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 August 2025 to 14 August 2027
- Possible extension to 14 August 2029
- 4 years
Description of possible extension:
Two Optional Extension Years are included and may be invoked on Authority request on a one year plus one year basis.(1+1)
Main procurement category
Services
CPV classifications
- 79994000 - Contract administration services
- 80511000 - Staff training services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 July 2025, 10:00am
Tender submission deadline
16 July 2025, 9:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical/Quality | Quality | 55% |
| Price | Price | 35% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Defence and security
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Faringdon Road
Shrivenham
SN6 8LA
United Kingdom
Email: UKStratCom-Comrcl-JFD@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - central government