Scope
Reference
DN779245
Description
The condition survey data is required to enable Cumberland Council to develop a prioritised programme of planned maintenance for their properties. The survey data shall also be used to inform and enable Cumberland Council's strategic asset management objectives supporting decisions relating to retention, disposal and investment. Additionally, the surveys will seek to identify where deleterious materials have been used within the portfolio so that their condition can be monitored.
The specialist surveys relate to five sites where specific construction methods are known to exist, and these construction methods have been known to fail historically. These additional surveys seek to ensure the construction methods and components are not failing in these properties.
There is a requirement also under work stream, for the surveying consultants to provide 'Reinstatement Valuations' so that this data can be provided to our insurers.
The contract is anticipated to commence on the 22nd of September 2025 and is expected to continue for a period of seventeen months (26th February 2027), unless terminated in accordance with the Conditions of Contract. At Cumberland Councils Discretion, the contract period may be extended by up to 6 months.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 22 September 2025 to 26 February 2027
- Possible extension to 26 August 2027
- 1 year, 11 months, 5 days
Description of possible extension:
At Cumberland Councils Discretion, the contract period may be extended by up to 6 months.
Main procurement category
Services
CPV classifications
- 71000000 - Architectural, construction, engineering and inspection services
Contract locations
- UKD1 - Cumbria
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 July 2025, 12:00pm
Tender submission deadline
21 July 2025, 12:00pm
Submission address and any special instructions
To express an interest you will need to login. If you are not already
registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 40% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://the-chest.org.uk
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN779245 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government