Award

701555431-Oracle EA-Single Enterprise Resource Planning & Performance Management - VTN

  • Ministry of Defence

F15: Voluntary ex ante transparency notice

Notice identifier: 2022/S 000-034005

Procurement identifier (OCID): ocds-h6vhtk-0389b1

Published 30 November 2022, 5:12pm



Section one: Contracting authority/entity

one.1) Name and addresses

Ministry of Defence

  MoD Corsham, Building 405

Corsham

SN13 9NR

Contact

Stewart Osgood

Email

Stewart.Osgood100@mod.gov.uk

Country

United Kingdom

Region code

UK - United Kingdom

Internet address(es)

Main address

https://www.gov.uk/government/groups/defence-digital

one.4) Type of the contracting authority

Ministry or any other national or federal authority

one.5) Main activity

Defence


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

701555431-Oracle EA-Single Enterprise Resource Planning & Performance Management - VTN

Reference number

701555431

two.1.2) Main CPV code

  • 72261000 - Software support services

two.1.3) Type of contract

Services

two.1.4) Short description

Single Enterprise Resource Planning & Performance Management Software as a Service Platform

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £21,500,000 / Highest offer: £30,000,000 taken into consideration

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Single Source under Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 for technical reasons

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Negotiated without a prior call for competition

  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons

Explanation:

The MoD intends to procure a Single Enterprise Resource Planning platform (ERP) from a single third-party vendor, as directed by the Government Shared Services (GSS) strategy. Under this strategy the MoD (and other Government departments) are directed to adopt a modern cloud-based platform. This includes an Enterprise Performance Management (EPM) platform, which should also be procured, as an extension of the core ERP platform. The MoD intends to contract for this requirement through the Oracle Enterprise Agreement with Oracle Corporation UK Ltd.

It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service is lawful in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 (PCR 2015), as competition is absent for technical reasons.

This is because the majority of MoD's existing ERP ecosystem utilises a core Oracle platform as its basis, either a modern cloud platform in the case of the recently launched MyHR platform, or, the legacy on-premise JPA, PB&F and CP&F systems. The current EPM provision is ingesting data from the Finance ERP system but is not currently providing a fully integrated system, therefore reducing the ability of data application, which is a technical requirement for Single ERP and EPM. For technical reasons it is not possible to interoperate these platforms in the short-medium term with any other third-party vendor. It is not possible to migrate the current Oracle platforms to a different provider without unacceptable interoperability risk and significant disruption to the HR platform to all MoD civilian staff. Accordingly only Oracle Corporation UK Ltd. is able to deliver the MoD’s requirement for technical reasons.

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section five. Award of contract/concession

Contract No

701555431

Title

Oracle Enterprise Agreement

A contract/lot is awarded: Yes

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract

13 May 2021

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

Oracle Corporation UK Ltd

Oracle Parkway, Thames Valley Park

Reading

RG6 1RA

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor/concessionaire is an SME

No

five.2.4) Information on value of contract/lot/concession (excluding VAT)

Lowest offer: £21,500,000 / Highest offer: £30,000,000 taken into consideration

five.2.5) Information about subcontracting

The contract/lot/concession is likely to be subcontracted


Section six. Complementary information

six.3) Additional information

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

six.4) Procedures for review

six.4.1) Review body

Ministry of Defence

Defence Digital, Dynamic Software Enterprise Team, Spur B2, Bldg 405, MoD Corsham

Corsham

SN13 9NR

Country

United Kingdom