Section one: Contracting authority/entity
one.1) Name and addresses
Probation Board for Northern Ireland
80-90 North Street
BELFAST
BT1 1LD
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DOJMOD 30-22 ID 901285 - DoJ PBNI Electronic Case Management System Project
Reference number
ID 901285
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
PBNI has a contract for the installation and migration to a new Case Management Solution that provides a robust and flexible case management system in order to support the effective and efficient management of service user information.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,728,650
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Client required installation and migration to a Case Management Solution that provides a robust and flexible case management system that will support the effective and efficient management of service user information.
two.2.5) Award criteria
Quality criterion - Name: Qualitative Criteria / Weighting: 60
Cost criterion - Name: Quantitative Criterion / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
This contract commenced on 9 January 2019 for an initial period of seven 7 years, this
is to include a one 1 year implementation period followed by six 6 years following Service Commencement Go Live. There are also three 3 optional extension periods of one 1 year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Additional services have been required due to legislative updates and moving to a new corporate records management solution which highlighted complexities therefore the Authority will be relying on Regulation 72(1)(c) as the need for the change could not have been foreseen by a “diligent” Department and the changes do not affect the overall nature of the contract or exceed 50% of the value of the original contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 153-351100
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 November 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Due to the sensitive nature of this contract the Contractor name will be witheld from publication.
Not disclosed
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,728,560
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
Not applicable
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The. authority will incorporate a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded.