Section one: Contracting authority
one.1) Name and addresses
Defra
Deanery Road
Bristol
BS1 5AH
Contact
Alex Townsend
alex.townsend@environment-agency.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.defracommercial.gov.uk
Buyer's address
https://www.defracommercial.gov.uk
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Property Flood Resilience Framework
Reference number
P-30239
two.1.2) Main CPV code
- 45246400 - Flood-prevention works
two.1.3) Type of contract
Works
two.1.4) Short description
As per the Property Flood Resilience (PFR) Framework PIN released on the 26 March 2021 and the Asset Delivery Frameworks PIN released on the 29 July 2022, the Environment Agency (EA) requires a route to market to enable PFR schemes to be delivered successfully. It will help ensure that residential and commercial properties are better protected from the threat of flooding.
This PIN details the information and relevant documentation relating to the procurement and commercial models proposed for the forthcoming procurement exercise which have been developed considering previous stages of market engagement.
two.1.5) Estimated total value
Value excluding VAT: £50,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 2: North-West
Lot No
2b
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
North-West
two.2.4) Description of the procurement
Lot 2: Detailed Design and Construction
Provide access to competent installers to:
• undertake property inspection to inform detailed design process
• carry out detailed design of preferred resistance measures (PFR standard 3)
• provide contract scope, written summary and programme to the client and property owner (PFR standard 4)
• install preferred resistance measure solution (PFR standard 4)
• attend Audit with Lot 1 surveyor and carry out any actions required (PFR standard 5)
• develop and distribute End-user Handover Pack and deliver training (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 1: Central
Lot No
1c
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Central
two.2.4) Description of the procurement
Lot 1: Survey, Options & Quality Assurance
Provide access to competent, independent surveyors to:
• confirm eligibility and suitability of PFR as a solution (PFR standard 1 and 2)
• identify options for resistance measures (PFR standard 3)
• provide recoverability and preparedness recommendations (PFR standard 3)
• carry out an Audit of Installation (PFR standard 5)
• complete a Post Installation Flood Risk Report (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 2: Central
Lot No
2c
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Central
two.2.4) Description of the procurement
Lot 2: Detailed Design and Construction
Provide access to competent installers to:
• undertake property inspection to inform detailed design process
• carry out detailed design of preferred resistance measures (PFR standard 3)
• provide contract scope, written summary and programme to the client and property owner (PFR standard 4)
• install preferred resistance measure solution (PFR standard 4)
• attend Audit with Lot 1 surveyor and carry out any actions required (PFR standard 5)
• develop and distribute End-user Handover Pack and deliver training (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 2: South-West
Lot No
2d
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
South-West
two.2.4) Description of the procurement
Lot 2: Detailed Design and Construction
Provide access to competent installers to:
• undertake property inspection to inform detailed design process
• carry out detailed design of preferred resistance measures (PFR standard 3)
• provide contract scope, written summary and programme to the client and property owner (PFR standard 4)
• install preferred resistance measure solution (PFR standard 4)
• attend Audit with Lot 1 surveyor and carry out any actions required (PFR standard 5)
• develop and distribute End-user Handover Pack and deliver training (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 1: East
Lot No
1f
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
East
two.2.4) Description of the procurement
Lot 1: Survey, Options & Quality Assurance
Provide access to competent, independent surveyors to:
• confirm eligibility and suitability of PFR as a solution (PFR standard 1 and 2)
• identify options for resistance measures (PFR standard 3)
• provide recoverability and preparedness recommendations (PFR standard 3)
• carry out an Audit of Installation (PFR standard 5)
• complete a Post Installation Flood Risk Report (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 2: East
Lot No
2f
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
East
two.2.4) Description of the procurement
Lot 2: Detailed Design and Construction
Provide access to competent installers to:
• undertake property inspection to inform detailed design process
• carry out detailed design of preferred resistance measures (PFR standard 3)
• provide contract scope, written summary and programme to the client and property owner (PFR standard 4)
• install preferred resistance measure solution (PFR standard 4)
• attend Audit with Lot 1 surveyor and carry out any actions required (PFR standard 5)
• develop and distribute End-user Handover Pack and deliver training (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 1: North-West
Lot No
1b
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
North-West
two.2.4) Description of the procurement
Lot 1: Survey, Options & Quality Assurance
Provide access to competent, independent surveyors to:
• confirm eligibility and suitability of PFR as a solution (PFR standard 1 and 2)
• identify options for resistance measures (PFR standard 3)
• provide recoverability and preparedness recommendations (PFR standard 3)
• carry out an Audit of Installation (PFR standard 5)
• complete a Post Installation Flood Risk Report (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 1: North-East
Lot No
1a
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
North-East
two.2.4) Description of the procurement
Lot 1: Survey, Options & Quality Assurance
Provide access to competent, independent surveyors to:
• confirm eligibility and suitability of PFR as a solution (PFR standard 1 and 2)
• identify options for resistance measures (PFR standard 3)
• provide recoverability and preparedness recommendations (PFR standard 3)
• carry out an Audit of Installation (PFR standard 5)
• complete a Post Installation Flood Risk Report (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 2: North-East
Lot No
2a
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
North-East
two.2.4) Description of the procurement
Lot 2: Detailed Design and Construction
Provide access to competent installers to:
• undertake property inspection to inform detailed design process
• carry out detailed design of preferred resistance measures (PFR standard 3)
• provide contract scope, written summary and programme to the client and property owner (PFR standard 4)
• install preferred resistance measure solution (PFR standard 4)
• attend Audit with Lot 1 surveyor and carry out any actions required (PFR standard 5)
• develop and distribute End-user Handover Pack and deliver training (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 2: South-East
Lot No
2e
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
South-East
two.2.4) Description of the procurement
Lot 2: Detailed Design and Construction
Provide access to competent installers to:
• undertake property inspection to inform detailed design process
• carry out detailed design of preferred resistance measures (PFR standard 3)
• provide contract scope, written summary and programme to the client and property owner (PFR standard 4)
• install preferred resistance measure solution (PFR standard 4)
• attend Audit with Lot 1 surveyor and carry out any actions required (PFR standard 5)
• develop and distribute End-user Handover Pack and deliver training (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 1: South-West
Lot No
1d
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
South-West
two.2.4) Description of the procurement
Lot 1: Survey, Options & Quality Assurance
Provide access to competent, independent surveyors to:
• confirm eligibility and suitability of PFR as a solution (PFR standard 1 and 2)
• identify options for resistance measures (PFR standard 3)
• provide recoverability and preparedness recommendations (PFR standard 3)
• carry out an Audit of Installation (PFR standard 5)
• complete a Post Installation Flood Risk Report (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.2) Description
two.2.1) Title
Lot 1: South-East
Lot No
1e
two.2.2) Additional CPV code(s)
- 45246400 - Flood-prevention works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
South-East
two.2.4) Description of the procurement
Lot 1: Survey, Options & Quality Assurance
Provide access to competent, independent surveyors to:
• confirm eligibility and suitability of PFR as a solution (PFR standard 1 and 2)
• identify options for resistance measures (PFR standard 3)
• provide recoverability and preparedness recommendations (PFR standard 3)
• carry out an Audit of Installation (PFR standard 5)
• complete a Post Installation Flood Risk Report (PFR standard 5)
• support development and delivery of end user/community exercise (PFR standard 5)
two.3) Estimated date of publication of contract notice
9 January 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
The final commercial model and supporting documents may be subject to further change depending on the feedback of this exercise and any other external factors affecting the procurement. The procurement remains subject to final approvals and governance which this engagement exercise will assist with informing.
There will be two Lots on the new Framework:
- Lot 1: Survey, Options & Quality Assurance.
- Lot 2: Detailed Design and Construction.
The new PFR Framework will be delivered through a Regional single organisation model, aligned to the EA’s Integrated Delivery Teams (IDTs). Each of the 6 EA area-based IDTs will have its own Lot 1 and Lot 2 organisation (for clarity, a single Lot 1 provider AND a single Lot 2 provider in each area). These are shown below:
1. North-East (NE)
2. North-West (NW)
3. Central
4. South-West (SW)
5. South-East (SE)
6. East
The procurement will follow the Open procedure. Prior to commencing a formal procurement process the EA would like to update the market. It is the intention of the EA to award a 4 year framework (including extensions). Organisations will respond to each Lot via the Atamis tendering system, with the opportunity advertised via Contracts Finder and Find a Tender Service.
The intended timetable is as follows:
- Publish ITT: January 2023 - March 2023
- ITT Evaluation: March 2023 - May 2023
- Publish Contract Award Notice and issues Notification of Intention to Award Letters: June 2023
- Contract award/ contracts issued: July 2023
- Mobilisation: August 2023
- Go Live: September 2023
In order to gauge market interest we will send this documentation, along with a questionnaire to be completed by 10:00am 12 December 2022. If interested please email: alex.townsend@environment-agency.gov.uk