Section one: Contracting authority
one.1) Name and addresses
University Hospitals Birmingham NHS Foundation Trust
Mindelsohn Way
Birmingham
B15 2WB
Contact
Abdul Alim
Country
United Kingdom
NUTS code
UKG3 - West Midlands
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UHB Enterprise Content Management Platform - Market Engagement
Reference number
PROC.08.0571
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital Trusts in England and the West Midlands, serving a regional, national and international population. It includes Birmingham Heartlands Hospital, Birmingham Chest Clinic, Good Hope Hospital, the Queen Elizabeth Hospital Birmingham, Solihull Hospital and various Community Services. We also run a number of smaller satellite units, allowing people to be treated as close to home as possible.
UHB is a Foundation Trust employing around 24,000 members of staff and we are committed to investing in their development and health and wellbeing. UHB treats over 2.2 million patients each year, and has 2,366 in-patient beds over 105 wards in addition to 115 children’s beds and 145 day-case beds. The trust operates 7,127 outpatient and 304 community clinics per week.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
UHB is looking to source a solution from suppliers which replaces the current Enterprise Content Management Platform software for the storage of all types of electronic medias. This will aim to scan, store and retrieve all electronic based media types across the clinical, administrative and corporate areas across UHB to improve operational performance; improve patient outcomes and improve ways of working for staff.
The primary role of this software is to electronically store part of the patient electronic clinical record as we continue our direction towards a paperless environment. The current solution has been in use since 2009 and has 125 million documents that are across two instances (because of a hospital mergers). These documents are regularly accessed by our clinicians to deliver high quality patient care.
Over the last decade there has been a national drive to allow patients to have access to the information we hold. This has been achieved in the NHS via local patient portals or via the national NHS App. Currently this information is limited to referral or appointment data, but the national trend is to make all electronic media that we hold available to patients. This solution must be able to support this strategy via integration with patient portals and /or the NHS App.
As well as the above requirements, The Trust is seeking an overview on the management and support that can be provided on an on-going basis from interested suppliers.
two.2.14) Additional information
Potential bidders are asked to note that the route to market has not yet been decided and therefore the procurement timetable has not been finalised. The Authority will make a final decision on the most appropriate route market following this engagement exercise. This may be a direct award via an existing public sector framework agreement or alternatively, the Authority may decide to run a competitive process via a mini-competition under a framework or an openly advertised procedure. If the latter, the publication of the ITT will include the publication of a Contract Notice, a Contracts Finder notice, and the ITT documents will be published on the Authority’ Atamis e-tendering system.
two.3) Estimated date of publication of contract notice
1 April 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire and associated documents via the online form on the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Wednesday 13th December 2023.
https://health-family.force.com/s/Welcome
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