Section one: Contracting authority
one.1) Name and addresses
Chesterfield Borough Council
Town Hall, Rose Hill
Chesterfield
S40 1LP
Contact
Mr Chris Rouse
christopher.rouse@chesterfield.gov.uk
Telephone
+44 7930696506
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
https://www.chesterfield.gov.uk
Buyer's address
https://www.chesterfield.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=82a00f04-9a8f-ef11-8130-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=82a00f04-9a8f-ef11-8130-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of a Commercial Property and Estates software system
Reference number
DN748495
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This procurement will establish a Contract for the supply and implementation of a replacement Commercial Property & Estates software system to include:
- Property lease management, with associated invoicing, payments received, collection of outstanding debts, and the generation of purchase orders for repairs to be carried out to leased properties with associated processing of invoices for work carried out.
- Tenant access to an on-line portal for the storage of documents, a mechanism to allow tenants to request repairs and to be informed of their progress.
- Property asset management module to include Big 6 compliance reporting, planned & capital maintenance schedules and energy calculations.
- Integration to the Unit 4 Agresso Finance system
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
This procurement will establish a Contract for the supply and implementation of a replacement Commercial Property & Estates software system to include:
- Property lease management, with associated invoicing, payments received, collection of outstanding debts, and the generation of purchase orders for repairs to be carried out to leased properties with associated processing of invoices for work carried out.
- Tenant access to an on-line portal for the storage of documents, a mechanism to allow tenants to request repairs and to be informed of their progress.
- Property asset management module to include Big 6 compliance reporting, planned & capital maintenance schedules and energy calculations.
- Integration to the Unit 4 Agresso Finance system
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Initial 3 year term followed by 2 1-year optional extensions
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 November 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom