Scope
Reference
PROC/2025/96/SW
Description
BBC Sport have a need for a service partner to manage technical crews for the delivery of Gallery Operations, Editing, Ingest, Quality Control and Media Management. This is essentially a staff only operation with the necessary facilities being provided by the BBC or other managed service providers for edit systems. BBC Sport has a need to reprocure as the current expires on 31/03/26.
The service includes staffing the 3rd floor of Quay House Media Citysport production, Multimedia 1 and 2 galleries, sub mix 1,2 and 3 areas, off tube 1 and 2. There are 12 craft edits in Quay House plus 23 desk edits which need crewing with appropriately experienced staff and supported by media management and ingest teams to ensure material is booked in, scheduled for ingest and media managed and archived appropriately maximising reuse and minimising storage. Traditionally the supply of all staff is a blend of service partners core staff and freelancers.
Total value (estimated)
- £20,000,000 excluding VAT
- £24,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
initial term is 3 years with optional extension period of up to 2 years
Main procurement category
Services
CPV classifications
- 92110000 - Motion picture and video tape production and related services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
for full details please refer to tender documentaion
Technical ability conditions of participation
for full details please refer to tender documentaion
Submission
Enquiry deadline
7 July 2025, 2:00pm
Submission type
Tenders
Tender submission deadline
14 July 2025, 9:00am
Submission address and any special instructions
In order to take part in this tender, please take the following steps:
1 - Register your company on the Jaggaer eSourcing portal (this is only required once):
1.1 Go to https://bbc.bravosolution.co.uk
1.2 - Click the link on the login page to register.
1.3 - Accept the terms and conditions and click 'Continue'.
1.4 - Enter your correct business and user details.
1.5 - Note the username you chose and click 'Save' when complete.
1.6 - You will shortly receive an email with your temporary password.
*
2 - Express an interest in the tender:
2.1 - Login to the portal with the username/password.
2.2 - Click the 'ITT Open to all Suppliers' link.
2.3 - Click on the relevant ITT to access the content.
2.4 - Click the 'Express Interest' button at the top of the page. Once you accept the Conditions of Confidentiality, this will move the ITT into your 'My ITTs page. (This is a secure area reserved for your projects only).
2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'ITT Details' box.
*
3. Responding to the tender:
3.1 - Click 'My Response' under ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining).
3.2 - All ITT documentation can be found within the eTendering portal.
3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the ITT.
3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk.
* * All questions relating to this ITT should be submitted via the BBC's eSourcing portal at https://bbc.bravosolution.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Cost | Cost | 50% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Competitive Flexible procedure without Conditions of Participation.
The procedure will consist of the following stages:
Invitation to Tender ITT and Final Stage:
- Clarifications, Evaluation and Shortlisting
- BAFO
For full details please refer to the Tender Documents
Justification for not publishing a preliminary market engagement notice
no market engagement carried out
Contracting authority
BBC (British Broadcasting Corporation)
- Public Procurement Organisation Number: PJRB-3233-GTQL
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government