Section one: Contracting authority
one.1) Name and addresses
Bracknell Forest Borough Council
Time Square, Market Street
Bracknell
RG12 1JD
Procurement.Team@Bracknell-Forest.gov.uk
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
http://www.bracknell-forest.gov.uk
Buyer's address
http://www.bracknell-forest.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Road Conditions Survey Tender
Reference number
DN645088
two.1.2) Main CPV code
- 71311210 - Highways consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
1.2.1 Bracknell Forest Council (The Council) has decided to invite tenders for the collection of road condition data including SCANNER, SCRIM, CVI, FNS, FMS, Deflectograph, Coring, Ground Penertrating Radar surveys, Road Marking surveys and Digital Video Image surveys on the Principal and Non-Principal Classified Roads and the Unclassified Road Networks within the geographical area of the road networks of Bracknell Forest Council, Reading Borough Council, Slough Borough Council, West Berkshire Council, Royal Borough or Windsor and Maidenhead and Wokingham Borough Council (The Councils). The Council will manage the procurement and contract with the Contractor. Matters between the Councils will be managed by a separate Memorandum of Understanding. The Networks to be surveyed have been referenced within the various Council’s UKPMS systems and data is to be collected using these reference systems. The Councils will supply the Contractor with data files containing all references. The reference data will not be issued with the tender documents
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement
Bracknell Forest Council (The Council) has decided to invite tenders for the collection of road condition data including SCANNER, SCRIM, CVI, FNS, FMS, Deflectograph, Coring, Ground Penertrating Radar surveys, Road Marking surveys and Digital Video Image surveys on the Principal and Non-Principal Classified Roads and the Unclassified Road Networks within the geographical area of the road networks of Bracknell Forest Council, Reading Borough Council, Slough Borough Council, West Berkshire Council, Royal Borouigh or Windsor and Maidenhead and Wokingham Borough Council (The Councils). The Council will manage the procurement and contract with the Contractor. Matters between the Councils will be managed by a separate Memorandum of Understanding. The Networks to be surveyed have been referenced within the various Council’s UKPMS systems and data is to be collected using these reference systems. The Councils will supply the Contractor with data files containing all references. The reference data will not be issued with the tender documents
The contract duration will be for a maximum of 6 years, covering an initial period of 5 years plus 1 optional extension, (i.e. 5+1)
In order to receive any clarifications or changes to tender documents organisations must register their interest on the South East Business portal https://sebp.due-north.com. The Council will not be held responsible for not communicating important information to any organisation who has not officially registered their interest.
Clarification questions can also be sent through this site.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 March 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic and Financial Standing. The authority will seek more information from independent credit agencies as part of the evaluation and reserves the right to undertake credit checks at each stage of the procurement process and after contract award.
The council reserves the right not to award the contract in whole or in part, to cancel or amend the tender process and does not bind itself to accept any tender. The Council shall not be liable under any circumstances for any costs or expenses incurred by any bidder or prospective bidder in responding to this notice or in taking part in this procurement process.
Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last-minute problems
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 January 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 January 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Bracknell Forest Borough Council
Bracknell
Country
United Kingdom