Scope
Description
The Kent & Medway Cancer Collaborative (KMCC), Trusts contained East Kent Hospitals University Foundation Trust (EKHUFT); Maidstone and Tunbridge Wells NHS Foundation Trust (MTW); Medway Foundation Trust (MFT) and Dartford and Gravesham NHS Trust (DGT). This contract is for a single cancer management system that is hosted by a singular partner organisation East Kent Hospitals University NHS Foundation Trust (the Authority).
Total value (estimated)
- £2,300,000 excluding VAT
- £2,760,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2031
- Possible extension to 30 September 2033
- 7 years
Description of possible extension:
2 optional years
Options
The right to additional purchases while the contract is valid.
2 optional years
Main procurement category
Goods
CPV classifications
- 48517000 - IT software package
- 48000000 - Software package and information systems
- 48814400 - Clinical information system
Submission
Enquiry deadline
14 July 2025, 12:00pm
Tender submission deadline
21 July 2025, 12:00pm
Submission address and any special instructions
Submissions must be made in accordance with the instructions in the ITT and via Atamis e-tendering portal https://health-family.force.com/s/Welcome
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
3 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Response to Specification | 50% as per the ITT documents |
Quality | 50.00% |
| Commercial Response | 40% as per the ITT documents |
Price | 40.00% |
| Social Value | 10% as per the ITT documents |
Quality | 10.00% |
Other information
Payment terms
As per NHS T&CS
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No Pre Market Engagement required
Contracting authority
East Kent Hospitals University NHS Foundation Trust
- Public Procurement Organisation Number: PYBV-2474-CMNH
Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road
Canterbury
CT1 3NG
United Kingdom
Email: hannah.greening@nhs.net
Website: https://www.ekhuft.nhs.uk
Region: UKJ44 - East Kent
Organisation type: Public authority - central government
Other organisations
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Maidstone and Tunbridge Wells NHS Trust
Summary of their role in this procurement: Maidstone and Tunbridge Wells NHS Trust are a member of the The Kent & Medway Cancer Collaborative (KMCC), alongside the Contracting Authority, East Kent Hospitals University NHS Foundation Trut, and Medway Foundation Trust (MFT) and Dartford and Gravesham NHS Trust (DGT).
- Public Procurement Organisation Number: PLWZ-5628-VQPM
Hermitage Lane, Kent
Maidstone
ME16 9QQ
United Kingdom
Email: hannah.greening@nhs.net
Website: https://www.mtw.nhs.uk/
Region: UKJ45 - Mid Kent
Medway NHS Foundation Trust
Summary of their role in this procurement: Medway Foundation Trust (MFT) are a member of the The Kent & Medway Cancer Collaborative (KMCC), alongside the Contracting Authority, East Kent Hospitals University NHS Foundation Trut, and Maidstone and Tunbridge Wells (MTW) and Dartford and Gravesham NHS Trust (DGT).
- Public Procurement Organisation Number: PGVY-4831-CRNZ
Green Zone, Level 1, Medway Maritime Hospital Windmill Road
Gillingham
ME7 5NY
United Kingdom
Email: hannah.greening@nhs.net
Website: https://www.medway.nhs.uk/
Region: UKJ41 - Medway
Dartford and Gravesham NHS Trust
Summary of their role in this procurement: The Kent & Medway Cancer Collaborative (KMCC), Trusts contained East Kent Hospitals University Foundation Trust (EKHUFT); Maidstone and Tunbridge Wells NHS Foundation Trust (MTW); Medway Foundation Trust (MFT) and Dartford and Gravesham NHS Trust (DGT).
- Public Procurement Organisation Number: PWRB-2618-VVJG
Darent Valley Hospital Darenth Wood Road
Dartford
DA2 8DA
United Kingdom
Email: hannah.greening@nhs.net
Website: https://www.dvh.nhs.uk
Region: UKJ43 - Kent Thames Gateway