Section one: Contracting authority
one.1) Name and addresses
Wareham Town Council
Town Hall,East Street
WAREHAM
BH204NS
Contact
Samuel Dickins
Telephone
+44 1929553006
Country
United Kingdom
Region code
UKK25 - Dorset
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.wareham-tc.gov.uk/_UserFiles/Files/ToiletSpec.pdf
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Toilet Demolition, Design and Rebuild
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Wareham Town Council invites tenders from experienced and qualified contractors for the demolition, design, and construction of the public toilets located in Howard's Lane, Wareham, BH20 4HU.
This project must meet the Council's requirements for modern
public amenities, be sensitive to the historic character of the area, and include pay-to use functionality, as well as disability-friendly provisions.
The contract value for this project is £140,000, inclusive of all works, in accordance with UK public procurement legislation and the Public Contracts Regulations 2015, which govern this tender process.
two.1.5) Estimated total value
Value excluding VAT: £140,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Howard's Lane, Wareham, BH20 4HU
two.2.4) Description of the procurement
SCOPE OF WORK
Demolition Works
- Safe demolition and removal of the existing public toilet structure.
- Disposal of all waste materials in accordance with environmental and regulatory standards.
- Ensuring practicable measures to minimise disruption to the surrounding area and residents during demolition.
- Ensuring and arranging cap off work for utilities on site for the required duration.
3.2 Potential for Rectification of Structural Integrity Issues
Wareham Town Council will also consider tenders proposing works which will rectify existing structural integrity issues within the building such as rising damp in place of a demolition.
Should the tender proposal rectify the building's structural integrity issues, the redesign of the facilities within the building must still be in-keeping with the Council's vision for the facility outlined below.
Design Requirements
- Architectural Design: The new toilet block must reflect the character and heritage of the Wareham Conservation Area. The design must incorporate traditional materials (e.g., brick, stone, timber) and be sensitive to the heritage of the area, as outlined in the Wareham Neighbourhood Plan.
Functional Layout: The facility must be well-planned to offer:
• Unisex, self-contained toilet facilities integrated with accessibility features such as wide doorways, grab rails, and accessible cubicles.
• A pay-to-use entry system, designed to ensure ease of use for all visitors, including those with disabilities.
• Baby changing facilities in all sections.
• Durable fixtures and fittings that are vandal-resistant and easy to clean.
Pay-to-Use System: A pay-to-use entry mechanism must be installed. This system should:
• Be modern and robust allowing contactless payments (e.g., via card or mobile payment).
• Be fully accessible for individuals with disabilities.
• Include appropriate signage and user instructions.
Sustainability and Accessibility: The facility should be energy and water efficient, incorporating low-flush toilets, sensor-activated lighting, and eco-friendly materials where practicable, cost-effective and in keeping with planning requirements. The toilets
must comply with UK building regulations, including Part M (Access to and Use of Buildings), and should ideally avoid the need for a separate disabled cubicle by incorporating accessibility into the main male and female sections.
Construction Works
• Construction of the toilet block in line with approved designs and compliance with all relevant building regulations.
• Installation of utilities (water, drainage, electricity), the pay-to-use system, and fixtures.
• External landscaping, if required, to integrate the building within its surroundings.
• Ensuring the safety of the site throughout construction and minimising disruption to the public.
Health and Safety
The contractor must submit a detailed Health and Safety Plan covering both the demolition and construction phases of the project. This plan must include:
• Measures for ensuring worker and public safety on and around the site.
• Compliance with the Construction (Design and Management) Regulations 2015 (CDM Regulations) and provision of a Construction Phase Plan to be approved by the Town Council prior to work commencing on-site.
Planning Permission and Building Regulations
The successful contractor will be responsible for ensuring that all works comply with the planning permissions and building regulations applicable to the project. The design
and construction must adhere to:
The Wareham Neighbourhood Plan and guidelines for the Wareham Conservation Area.
• Relevant sections of the Town and Country Planning Act 1990.
• UK Building Regulations, particularly Part M (Access to and Use of Buildings) and any additional local conservation requirements.
The contractor carries the onus and final responsibility for securing planning and any other required permissions.
Sustainability and Accessibility The design and construction of the new public toilets must promote environmental sustainability and full accessibility for all users. In line with best practices, the contractor must:
• Utilise eco-friendly materials and construction methods, including the use of recycled materials where feasible and low VOC paints.
• Wareham Town Council favours designs and constructions which incorporate or include sustainable energy generation features such as solar panels, photovoltaic equipment, etc.
• Incorporate energy-efficient technologies, such as low-flush toilets, sensor activated lighting, and other water- and energy-saving devices.
• Ensure compliance with Part M of the Building Regulations, providing wide doorways, grab rails, and accessible cubicles integrated within the male and female facilities. Tactile signage should be installed for visually impaired users.
These sustainability and accessibility features should be clearly outlined in the contractor's design proposal and will be a key evaluation criterion.
Defects Liability Period
The successful contractor will be required to provide a Defects Liability Period of 12 months from the date of practical completion of the works. During this period, the contractor shall be responsible for rectifying any defects or faults arising from the
construction at their own cost.
Retention
The retention amount to be held over the Rectification Period will be 2.5% of the contract sum. Subject to the satisfactory remedying of all defects the retention will be released to the contractor at the expiry of the Rectification Period which shall be
mutatis mutandis the Due Date for Payment.
Defects Correction
During the Defects Liability Period, any defects identified must be corrected by the contractor within a reasonable timeframe, not exceeding 14 days from notification. Persistent failure to correct defects may result in the council seeking remedial action at
the contractor's expense.
Warranties and Guarantees
The contractor shall provide a minimum two-year warranty for the pay-to-use entry system and other major installations (e.g., plumbing and electrical systems). Any equipment or systems installed must be backed by a manufacturer's guarantee,
ensuring that the Town Council is protected from potential future maintenance issues.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £140,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
31 March 2025
End date
30 June 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Proposed timeline available in tender specification.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2025
Local time
11:59pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 February 2025
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Wareham Town Council
Town Hall, East Street, Wareham, Dorset
Wareham
BH20 4NS
Telephone
+44 7950940215
Country
United Kingdom