NHS PiP - Non-Clinical Systems

  • Leeds and York Partnership NHS Foundation Trust, trading as North of England NHS Commercial Procurement Collaborative ("NOE CPC")

F02: Contract notice

Notice reference: 2023/S 000-033796

Published 15 November 2023, 3:06pm

Section one: Contracting authority

one.1) Name and addresses

Leeds and York Partnership NHS Foundation Trust, trading as North of England NHS Commercial Procurement Collaborative ("NOE CPC")

Don Valley House, Savile Street East


S4 7UQ


James Brooks




United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address


Buyer's address


one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at


Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via


Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at


one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

NHS PiP - Non-Clinical Systems

Reference number

NOE 0274

two.1.2) Main CPV code

  • 48000000 - Software package and information systems

two.1.3) Type of contract


two.1.4) Short description

NHS North of England Commercial Procurement Collaborative known as the Authority, on behalf of NHS Procurement in Partnership (four NHS Collaborative Procurement Hubs) East of England NHS Collaborative Procurement Hub; NHS London Procurement Partnership; NHS Commercial Solutions; North of England NHS Commercial Procurement Collaborative intends to put in place a Dynamic Purchasing System (DPS) for the benefit of the NHS and wider public sector for the procurement of Healthcare Non-Clinical Systems.

The DPS will provide a compliant route to market to assist Contracting Authorities with the procurement of Non-Clinical Systems consisting of the following main categories:

• Healthcare Support Systems
• Data & Analytics systems
• Business Management systems
• Estates & Facilities systems
• Finance & Procurement Systems

Please refer to Annex 3 of the Invitation to Participate for full breakdown of sub-categories in scope.

two.1.5) Estimated total value

Value excluding VAT: £1,500,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 48160000 - Library software package
  • 48160000 - Library software package
  • 48490000 - Procurement software package
  • 48980000 - Programming languages and tools
  • 48180000 - Medical software package
  • 48460000 - Analytical, scientific, mathematical or forecasting software package
  • 48500000 - Communication and multimedia software package
  • 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
  • 48420000 - Facilities management software package and software package suite
  • 48790000 - Version checker software package
  • 48440000 - Financial analysis and accounting software package
  • 48710000 - Backup or recovery software package
  • 48480000 - Sales, marketing and business intelligence software package
  • 48610000 - Database systems
  • 48720000 - Bar coding software package
  • 48770000 - General, compression and print utility software package
  • 48920000 - Office automation software package
  • 48930000 - Training and entertainment software package

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom
Main site or place of performance

United Kingdom and any of the crown dependencies (including but not limited to, the Isle of Man).

two.2.4) Description of the procurement

The below-listed Authorities (plus those entities listed at Section II.2.11 and Section VI.3) are eligible to access the resulting framework – subject to NOE CPC approval.

Airedale NHS Foundation Trust
Barnsley Facilities Services Ltd (wholly owned subsidiary of Barnsley Hospital NHS Foundation Trust)
Barnsley Hospital NHS Foundation Trust
Bradford District Care NHS Foundation Trust
Bradford Teaching Hospitals NHS Foundation Trust
Calderdale and Huddersfield NHS Foundation Trust
Calderdale and Huddersfield Solutions Ltd (wholly owned subsidiary of Calderdale and Huddersfield NHS Foundation Trust)
Chesterfield Royal Hospital NHS Foundation Trust
Derbyshire Community Health Services NHS Foundation Trust
Derbyshire Support and Facilities Services Ltd (wholly owned subsidiary of Chesterfield Royal Hospitals NHS Foundation Trust)
Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
Harrogate and District NHS Foundation Trust
Harrogate Healthcare Facilities Management Ltd (wholly owned subsidiary of Harrogate and District NHS Foundation Trust)
Hull University Teaching Hospitals NHS Trust
Humber Teaching NHS Foundation Trust
Leeds and York Partnership NHS Foundation Trust
Leeds Community Healthcare NHS Trust
Leeds Teaching Hospitals NHS Trust
Leicestershire Partnership NHS Trust
Lincolnshire Community Health Services NHS Trust
Lincolnshire Partnership NHS Foundation Trust
Locala Community Partnerships CIC
Manx Care
Mid Yorkshire Hospitals NHS Trust
NHS South Yorkshire Integrated Care Board
Northern Care Alliance NHS Foundation Trust
Northern Lincolnshire and Goole NHS Foundation Trust
Nottingham University Hospitals NHS Trust
Nottinghamshire Healthcare NHS Foundation Trust
Sheffield Children's NHS Foundation Trust
Sheffield Health & Social Care NHS Foundation Trust
Sheffield Teaching Hospitals NHS Foundation Trust
Sherwood Forest Hospitals NHS Foundation Trust
South West Yorkshire Partnership NHS Foundation Trust
The Newcastle upon Tyne Hospitals NHS Foundation Trust
The Rotherham NHS Foundation Trust
United Lincolnshire Hospitals NHS Trust
University Hospitals of Derby and Burton NHS Foundation Trust
University Hospitals of Leicester NHS Trust
York and Scarborough Teaching Hospitals NHS Foundation Trust
York Teaching Hospital Facilities Management LLP (wholly owned subsidiary of York and Scarborough Teaching Hospital NHS Foundation Trust)
Yorkshire Ambulance Service NHS Trust

A full list of current NHS PiP members is available at all times on the below websites;

NOE CPC member bodies as listed at: http://www.noecpc.nhs.uk/current-members
and any additional new NOE CPC members including wholly owned companies and subsidiaries, may utilise this framework agreement during the contract term.

See Section II.2.11 and VI.3 for list of entities eligible to utilise any resulting framework, subject to the approval of NOE CPC.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £1,500,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months


This contract is subject to renewal


Description of renewals

5 year contract period with option to extend for a further 5 years.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

The entities eligible to utilise any resulting agreement(s), subject to the approval of NOE CPC include any other NHS/Public Sector bodies located in England, Wales, Scotland, Northern Ireland, including any of the Crown Dependencies and NHS Collaborative Procurement Organisations:
The NHS in England (National Health Service for the United Kingdom) including but not limited to: Foundation Trusts, Acute (Hospital) Trusts, Ambulance Trusts, Mental Health Trusts, Care Trusts listed at:
Integrated Care Systems (ICS’s)
Integrated Care Boards (ICB’s)
Department of Health:
Arm’s Length Bodies:
Sustainability and Transformation Partnerships (STPs) and their individual constituent organisations:
NHS England:
Organisation involved in commissioning and/or overseeing General Practitioner services, GP consortia, GP Practices and any other provider of primary medical services who are a party to any of the following contracts:
- General Medical Services (GMS)
- Personal Medical Services (PMS)
- Alternative Provider Medical Services (APMS)

The NHS in Wales, Scotland and Northern Ireland including but not limited to Primary care services - GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services at:
NHS Wales (National Health Service for Wales): including but not limited to Welsh Health Boards, NHS Trusts and Public Health Wales:

Continued at Section VI.3 Additional Information

two.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions


three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate


18 December 2023

Local time


four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

15 November 2023

four.2.4) Languages in which tenders or requests to participate may be submitted


four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:
Isle of Man (IoM) Government and associated IoM based public bodies, including all IoM Government Departments and Cabinet Office, including but not limited to: Department of Health & Social Care, as listed at:
Educational Establishments in England & Wales listed on the Department for Education’s Register EduBase (to be superseded by GIAS (Get Information about Schools) including establishments providing compulsory, higher and further education:
Schools in England
Education Trusts
Schools in Wales
Further and Higher Education Recognised Institutions or listed bodies in the UK offering degree-level courses:
Schools in Scotland including primary, secondary and special schools:
Educational Establishments in Scotland:
http://www.gov.scot/Topics/Statistics/ScotXed/SchoolEducation/SchoolEstablishmentsSchools and Educational Establishments in Northern Ireland:
Higher Education Universities and Colleges in Northern Ireland:
UK Police Forces in England, Northern Ireland, Scotland and Wales including National Special Police Forces.
England Fire and Rescue Services
Scottish Fire & Rescue Services
Welsh Fire & Rescue Services
Northern Ireland Fire & Rescue Service
UK Maritime & Coastguard Agency
Registered charities in England and Wales:
Registered charities in Scotland:
Registered charities in Northern Ireland:
Ministry of Defence (MOD):
Royal Navy - https://www.royalnavy.mod.uk/
British Army - http://www.army.mod.uk/
Royal Air Force - https://www.raf.mod.uk/
Registered social landlords: government funded not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.
Northern Ireland
Any other public sector and government organisations, including, but not limited to, those listed at; Departments, agencies and public bodies

six.4) Procedures for review

six.4.1) Review body

North of England Commercial Procurement Collaborative (NOE CPC)

Savile Street East,


S4 7UQ


United Kingdom

Internet address


six.4.2) Body responsible for mediation procedures

North of England Commercial Procurement Collaborative (NOE CPC)

Savile Street East,


S4 7UQ


United Kingdom

Internet address


six.4.4) Service from which information about the review procedure may be obtained

North of England Commercial Procurement Collaborative (NOE CPC)

Savile Street East,


S4 7UQ


United Kingdom

Internet address