Section one: Contracting authority
one.1) Name and addresses
ENVIRONMENT AGENCY (Defra Network eTendering Portal)
17 Nobel House
London
SW1P 3JR
Contact
Pippa Hicks
Telephone
+44 12345678
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Logistics, Storage, Maintenance, Tracking and Crane Hire: Environment Agency Incident Response
Reference number
P-31425
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
A logistics, storage and operational support contract to enable and support the Environment Agency in its incident response role including tracking of the assets. A key part of the contract is ensuring flood barriers and pumps are ready for rapid deployment to protect against flooding.
The requirement of this Contract is the appointment of contractors to provide three contracts for:
• Lot 1 for storage, logistics and maintenance
• Lot 2 GPS tracking: Real-time / live tracking with 100% England coverage
• Lot 3 crane hire
Please see each lot for the details of each lot.
Note on Value over contract period of 5 years= £9.5Million: Highly dependent on incident response requirements, which can significantly change the contract value:
Lot 1: £6.5M
Lot 2: £2M
Lot 3: £1M
Contract length: 2+1+1+1 (5 years)
two.1.5) Estimated total value
Value excluding VAT: £9,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
1. Storage, Logistics & Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
- 63121100 - Storage services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50530000 - Repair and maintenance services of machinery
- 45246410 - Flood-defences maintenance works
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK
two.2.4) Description of the procurement
- STORAGE
The purpose is to ensure the EA assets are stored securely and accessible 24/7, 365 days per year. A key part of the contract is ensuring flood barriers, pumps and other equipment is ready for rapid deployment to protect against flooding and other incidents, this is of national importance with a great deal of political sensitivity.
• One site for all storage – central England location
• Flexible monthly storage space ranging from 1000m2 (approx. 10,000sq Ft) to 3000m2 (approx. 30,000sq Ft)
• Access is required 24/7, 365 days per year
-LOGISTICS
The purpose is the appointment of a multi-faceted logistics support supplier capable of a wide range of support activities, skills and management abilities to undertake major incident response logistics including heavy haulage, lifting activities and onsite support
• This service is required 24/7, 365 days per year
• Out of hours service
• Direct access to booking system through a dedicated coordinating manager for the EA
• Dedicated customer service support
• Include daily haulage activities : including self-load/unload
• Driver only – availability
• Onsite vehicle support eg HGVs/Hiabs on site
MAINTENANCE
The requirement is to maintain EA assets across England:
• Provide mobile maintenance visits to our sites across England
• Provide incident support at EA sites when required
• Maintenance staff will require forklift license
• Support EA site visits and inventory management of all EA Principal Depots, with a stock check and full equipment review
• Undertake warehouse management duties of EA equipment and ancillaries at contractor warehousing facility.
two.2.14) Additional information
We are looking to appoint one single supplier for one point of contact, however subcontractors are allowable under this contract/ Framework.
two.2) Description
two.2.1) Title
2. GPS Tracking of Assets
Lot No
2
two.2.2) Additional CPV code(s)
- 38112100 - Global navigation and positioning systems (GPS or equivalent)
- 50312600 - Maintenance and repair of information technology equipment
- 48800000 - Information systems and servers
- 64216200 - Electronic information services
- 72267100 - Maintenance of information technology software
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK
two.2.4) Description of the procurement
The Contractor is required to maintain a GPS based tracker platform and mobile app, on behalf of the EA, for all suitable equipment. This system should include:
• Real-time / live tracking with 100% England coverage
• Track all barrier and a selection of other equipment including pump stock and some ancillaries.
• Administration and management of the tracking platform and app
• A facility to carry out maintenance on tracker system transponders as required.
• Provide reports showing a wide range of management information.
• Ensure platform is compatible with EA systems.
two.2.14) Additional information
We are looking for one sole supplier to fulfil this contract on a national scale.
two.2) Description
two.2.1) Title
3. Crane Hire
Lot No
3
two.2.2) Additional CPV code(s)
- 45510000 - Hire of cranes with operator
- 77111000 - Hire of agricultural machinery with operator
- 42414100 - Cranes
- 45510000 - Hire of cranes with operator
- 34142000 - Crane and dumper trucks
- 45510000 - Hire of cranes with operator
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK
two.2.4) Description of the procurement
The winning supplier would provide full contract lifts and a range of cranes for the lifting of pumps, pipework, etc.
• Full contract lifts
• Provide full HS&W documentation.
• Range of crane sizes
• 24/7 365 days per year service
• Multiple suppliers –1st and 2nd supplier (geographically based across England)
two.2.14) Additional information
We are looking for up to two suppliers to fulfil this contract to ensure we have resilience and national coverage.
two.3) Estimated date of publication of contract notice
1 December 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
The current lot structure is subject to change and will be published at the time of tender release. One supplier can win more than one or all lots.
If you would like more information, to register your interest or be invited to a potential future supplier engagement session - please email pippa.hicks@defra.gov.uk. Please kindly note which lot you are potentially interested in.v