- Scope of the procurement
- LOT 1 Property Maintenance Belfast Metropolitan College PM- BMC
- LOT 2 Property Maintenance Northern Regional College PM- NRC
- LOT 3 Property Maintenance North West Regional College PM- NWRC
- LOT 4 Property Maintenance South Eastern Regional College PM- SERC
- LOT 5 Property Maintenance Southern Regional College PM- SRC
- LOT 6 Property Maintenance South West College PM- SWC
Section one: Contracting authority/entity
one.1) Name and addresses
CPD - Construction Division
303 Airport Road West
BELFAST
BT3 9ED
construct.info@finance-ni.gov.uk
Telephone
+44 2890816555
Country
United Kingdom
Region code
UKN - Northern Ireland
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works
Reference number
2996796
two.1.2) Main CPV code
- 45453100 - Refurbishment work
two.1.3) Type of contract
Works
two.1.4) Short description
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £28,000,000
two.2) Description
two.2.1) Title
LOT 1 Property Maintenance Belfast Metropolitan College PM- BMC
Lot No
1
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Belfast Metropolitan College PM- BMC
two.2.4) Description of the procurement
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations over the next 12 months while a new procurement exercise is progressed.. . The spend to date is £4,883,564.17. The estimated increase as a result of this modification is £1,135,833 and the expected total contract value for Lot 1 following the modification is £6,019,397.47.
two.2) Description
two.2.1) Title
LOT 2 Property Maintenance Northern Regional College PM- NRC
Lot No
2
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Regional College PM- NRC
two.2.4) Description of the procurement
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations over the next 12 months while a new procurement exercise is progressed.. The spend to date is £2,455,933.33. The estimated increase as a result of this modification is £362,083 and the expected total contract value for Lot 2 following the modification is £2,818,016.63.
two.2) Description
two.2.1) Title
LOT 3 Property Maintenance North West Regional College PM- NWRC
Lot No
3
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
North West Regional College PM- NWRC
two.2.4) Description of the procurement
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations over the next 12 months while a new procurement exercise is progressed.. The spend to date is £2,315,930.00. The estimated increase as a result of this modification is £625,000 and the expected total contract value for Lot 3 following the modification is £2,940,930.00..
two.2) Description
two.2.1) Title
LOT 4 Property Maintenance South Eastern Regional College PM- SERC
Lot No
4
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
South Eastern Regional College PM- SERC
two.2.4) Description of the procurement
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations over the next 12 months while a new procurement exercise is progressed.. The spend to date is £8,795,498.10. The estimated increase as a result of this modification is £1,208,333 and the expected total contract value for Lot 4 following the modification is £10,003,831.40..
two.2) Description
two.2.1) Title
LOT 5 Property Maintenance Southern Regional College PM- SRC
Lot No
5
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Southern Regional College PM- SRC
two.2.4) Description of the procurement
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations over the next 12 months while a new procurement exercise is progressed.. The spend to date is £5,131,975.83. The estimated increase as a result of this modification is £987,500 and the expected total contract value for Lot 5 following the modification is £6,119,475.83.
two.2) Description
two.2.1) Title
LOT 6 Property Maintenance South West College PM- SWC
Lot No
6
two.2.2) Additional CPV code(s)
- 45453100 - Refurbishment work
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
South West College PM- SWC
two.2.4) Description of the procurement
The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College – BMC; Northern Regional College – NRC; North West Regional College – NWRC; South Eastern Regional College –SERC; Southern Regional College – SRC; and South West College – SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works – for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects – the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations over the next 12 months while a new procurement exercise is progressed.. The spend to date is £5,168,972.50. The estimated increase as a result of this modification is £1,041,666 and the expected total contract value for Lot 6 following the modification is £6,210,639.20..
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8).
The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 20% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts.
The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor.
The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency.
The modification relates to an increase to the value only. The estimated overall increase in value is £5,912,290, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations over the next 12 months while a new procurement exercise is progressed.
As a result of this modification, the overall framework value is expected to increase from £28,200,000 to £34,112,290.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 152-373547
Section five. Award of contract/concession
Lot No
1
Title
LOT 1 Property Maintenance Belfast Metropolitan College (PM- BMC)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 July 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Irwin ME Ltd
Unit 4 Diviny Drive
Craigavon
BT63 5WE
adam.robinson@irwinelectrical.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £4,700,000
Total value of the contract/lot/concession: £817,357.20
Section five. Award of contract/concession
Lot No
2
Title
LOT 2 Property Maintenance Northern Regional College (PM- NRC)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 July 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Graham Asset Management Ltd
5 Ballygowan Road
Hillsborough
BT26 6HX
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £4,700,000
Total value of the contract/lot/concession: £735,486.68
Section five. Award of contract/concession
Lot No
3
Title
LOT 3 Property Maintenance North West Regional College (PM- NWRC)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 July 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Graham Asset Management Ltd
5 Ballygowan Road
Hillsborough
BT26 6HX
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £4,700,000
Total value of the contract/lot/concession: £970,175.84
Section five. Award of contract/concession
Lot No
4
Title
LOT 4 Property Maintenance South Eastern Regional College (PM- SERC)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 July 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Irwin MELtd
Unit 4 Diviny Drive
Craigavon
BT63 5WE
adam.robinson@irwinelectrical.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £4,700,000
Total value of the contract/lot/concession: £957,061.56
Section five. Award of contract/concession
Lot No
5
Title
LOT 5 Property Maintenance Southern Regional College (PM- SRC)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 July 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
LM Services NI LTD
Old Saintfield Road
Belfast
BT8 8WY
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £4,700,000
Total value of the contract/lot/concession: £1,595,501.96
Section five. Award of contract/concession
Lot No
6
Title
: LOT 6 Property Maintenance South West College (PM- SWC)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 July 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
H J Martin Ltd
Rosemount House
Belfast
BT3 9HA
Rachael.mcdonagh@hjmartin.co.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £4,700,000
Total value of the contract/lot/concession: £577,082.28
Section six. Complementary information
six.3) Additional information
The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8).. The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 20% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts. . The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor.. The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency. . The modification relates to an increase to the value only. The estimated overall increase in value is £5,912,290, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations over the next 12 months while a new procurement exercise is progressed.. As a result of this modification, the overall framework value is expected to increase from £28,200,000 to £34,112,290..
six.4) Procedures for review
six.4.1) Review body
Department of Finance, Central Procurement Directorate Procurement Operations Branch
303 Airport Road
Belfast
BT422DT
construct.info@finance-ni.gov.uk
Telephone
+44 2890816555
Country
United Kingdom
Internet address
https://www.finance-ni.gov.uk/contact
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court.. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing .