Section one: Contracting authority
one.1) Name and addresses
Orchard Hill College & Academy Trust
Quadrant House 8th Floor, The Quadrant Sutton
Surrey
SM2 5AS
Telephone
+44 3454020453
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42971
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ohcat.mytenders.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ohcat.mytenders.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://ohcat.mytenders.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
OHCAT ICT Communications, Security and Telephony Services
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Orchard Hill College and Academy Trust is a family of specialist education providers for pupils and students from nursery through to further education across London, Surrey, Sussex and Berkshire. The uniqueness of OHCAT is that it is fully representative of all designations of special education needs and disabilities. Across the whole organisation there are a range of experts and practitioners who advocate for children and young people with special education needs and disabilities to ensure they receive the best possible opportunities to achieve their full potential.
Orchard Hill College (OHC) was established in 1983 and has grown from a small hospital provision into an Outstanding College that operates from eight college centres across London and provides post-16 education for approximately 400 students with mild, moderate, severe and profound learning need.
Orchard Hill College Academy Trust (OHCAT) was established in 2013 by Orchard Hill College to share its expertise and provide services and support to specialist schools. The Trust is now home to 15 special schools
In total there are currently 22 sites encompassing c1,500 staff and c2,077 Pupils
The purpose of this procurement is to identify a single provider who will deliver a managed connectivity, security and telephony solution across all sites. It is not expected that TUPE will apply from the Trust or any existing suppler.
The following list of services are to be provided but should not be seen as a finite list:
- A managed connectivity service to connect schools anywhere in England
- A broadband service for each school based on synchronous connectivity
- A ‘failover’ line
- A firewalled service
- An Education compliant internet filtering service
- Filtering of Trust owned devices away from schools e.g. staff / pupil laptops
- Reporting of online activity service to support Safeguarding
- A Managed VoIP telephony service for each school and central Trust admin to an agreed number of handsets each
- Support and maintenance service
- Full end to end single SLA approach
- Management of any 3rd parties required to provide the service
- Relevant monitoring, management, and reporting
- Full installation and transition service
- Value added services
- Technical interface into the Trusts outsourced support provision
- Relevant training
In parallel to this procurement is also one to outsource the delivery of service and projects at all sites across the Trust. The selected provider from this procurement will work together with the chosen MSP to initially implement seven initial sites – these sites will become the ‘blue print’ for all other sites. The communications for these sites is expected by the summer of 2023 and the onsite solutions will then be delivered. The remining sites will then be implemented as and when connectivity and equipment required inside the buildings becomes available over the following months.
two.1.5) Estimated total value
Value excluding VAT: £1,800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 32412100 - Telecommunications network
- 32412110 - Internet network
- 32430000 - Wide area network
- 32500000 - Telecommunications equipment and supplies
- 80100000 - Primary education services
- 80400000 - Adult and other education services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
See www.ohcat.org
two.2.4) Description of the procurement
Orchard Hill College and Academy Trust is a family of specialist education providers for pupils and students from nursery through to further education across London, Surrey, Sussex and Berkshire. The uniqueness of OHCAT is that it is fully representative of all designations of special education needs and disabilities. Across the whole organisation there are a range of experts and practitioners who advocate for children and young people with special education needs and disabilities to ensure they receive the best possible opportunities to achieve their full potential.
Orchard Hill College (OHC) was established in 1983 and has grown from a small hospital provision into an Outstanding College that operates from eight college centres across London and provides post-16 education for approximately 400 students with mild, moderate, severe and profound learning need.
Orchard Hill College Academy Trust (OHCAT) was established in 2013 by Orchard Hill College to share its expertise and provide services and support to specialist schools. The Trust is now home to 15 special schools
In total there are currently 22 sites encompassing c1,500 staff and c2,077 Pupils
The purpose of this procurement is to identify a single provider who will deliver a managed connectivity, security and telephony solution across all sites. It is not expected that TUPE will apply from the Trust or any existing suppler.
The following list of services are to be provided but should not be seen as a finite list:
- A managed connectivity service to connect schools anywhere in England
- A broadband service for each school based on synchronous connectivity
- A ‘failover’ line
- A firewalled service
- An Education compliant internet filtering service
- Filtering of Trust owned devices away from schools e.g. staff / pupil laptops
- Reporting of online activity service to support Safeguarding
- A Managed VoIP telephony service for each school and central Trust admin to an agreed number of handsets each
- Support and maintenance service
- Full end to end single SLA approach
- Management of any 3rd parties required to provide the service
- Relevant monitoring, management, and reporting
- Full installation and transition service
- Value added services
- Technical interface into the Trusts outsourced support provision
- Relevant training
In parallel to this procurement is also one to outsource the delivery of service and projects at all sites across the Trust. The selected provider from this procurement will work together with the chosen MSP to initially implement seven initial sites – these sites will become the ‘blue print’ for all other sites. The communications for these sites is expected by the summer of 2023 and the onsite solutions will then be delivered. The remining sites will then be implemented as and when connectivity and equipment required inside the buildings becomes available over the following months.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Up to 24 months extension option
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
See ITT and associated documentation
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See ITT
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See ITT and associated documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 January 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 January 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
See ITT and associated documentation
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The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:228123)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit