Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Contact
Jamie Jones
Telephone
+44 1495300885
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.procurement.wales.nhs.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
NHS Wales - Local Health Board
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Coffee Machines, Coffee Beans, Consumables and Commercial Support for Aneurin Bevan University Health Board Retail Service
Reference number
ABU-OJEU-43623
two.1.2) Main CPV code
- 15860000 - Coffee, tea and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Aneurin Bevan University Health Board wishes to appoint a provider to form a strategic partnership with the Health Board to primarily supply coffee machines, coffee beans and consumables, and develop a coffee shop brand throughout the Health Board.
Further to the supply of the coffee beans, machines and consumables the Health board wishes the supplier to provide high quality training to staff, maintain and service the machines and work with the Health board on promotional activity to further improve the success of the brand throughout the Health Board.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £315,308.60
two.2) Description
two.2.2) Additional CPV code(s)
- 39711310 - Electric coffee makers
- 39310000 - Catering equipment
- 39222000 - Catering supplies
- 50883000 - Repair and maintenance services of catering equipment
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
Aneurin Bevan University Health Board wishes to appoint a provider to form a strategic partnership with the Health Board to primarily supply coffee machines, coffee beans and consumables, and develop a coffee shop brand throughout the Health Board. The Health Boards coffee shop and restaurants, currently are situated at Royal Gwent Hospital, Nevill Hall Hospital, Ysbyty Ystrad Fawr (YYF), Ysbyty Aneurin Bevan (YAB), St Woolos Hospital, St Cadocs Hospital and County Hospital with another hospital, the Grange University Hospital, due to open in April 2021. Further to the supply of the coffee beans, machines and consumables the Health board wishes the supplier to provide high quality training to staff, maintain and service the machines and work with the Health board on promotional activity to further improve the success of the brand throughout the Health Board.
Coffee machines:
All 13 current machines will be replaced as a minimum as part of this contract. These will be bean to cup machines without the module for fresh milk i.e. we will be using powdered milk in these machines. There may also be a requirement to provide barista machines and instant/ desktop granulated coffee machines to areas where there is a need or commercial benefit.
Coffee Beans:
It is expected the bean will be around 80% Arabica and 20% Robusta, however this is flexible and bidders are able to present a bean which they feel meets the requirements of the Health Boards brand.
The bean must to be a fair trade bean to ensure it is in keeping with the CSR values of the Health Board.
Other coffee shop consumables:
A further key part of the Coffee shop is further offerings such as tea, syrups, specialities and promotional material. We require English breakfast tea, and a selection of herbal and fruit teas, as with the coffee there is a requirement for these to be fair trade.
two.2.5) Award criteria
Quality criterion - Name: Written Bid - which consists of maintenance, promotional support and mobilisation plan / Weighting: 20
Quality criterion - Name: Taste session - which consists of tasting coffee, tea and other related products / Weighting: 40
Cost criterion - Name: Cost of consumables and machines, as outline in tender documentation / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 046-109647
Section five. Award of contract
Contract No
ABU-OJEU-43623
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Matthew Algie & Company Ltd
16 Lawmoor Road
Glasgow
G50UL
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £315,308.60
Section six. Complementary information
six.3) Additional information
(WA Ref:136485)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom