Section one: Contracting authority
one.1) Name and addresses
Yorkshire Housing Limited
C/O Trowers and Hamlins LLP 3 Bunhill Row London EC1Y 8YZ England
London
Contact
Procurement Service
YHtenders@yorkshirehousing.co.uk
Country
United Kingdom
NUTS code
UKE - Yorkshire and the Humber
Internet address(es)
Main address
https://www.yorkshirehousing.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/intendsharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/intendsharedservices/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Finance and Purchase to Pay Systems
Reference number
YH25-009
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Yorkshire Housing is looking to procure an integrated solution or solutions to effectively manage financial transactions and purchase to pay processes across the business. This includes interfaces to current key systems and the ability for integration with other systems on our development roadmap.Objectives include capacity and productivity savings through consistent delivery of all financial management activity for the organisation, with improved control and tracking of all financial transactions and access to real time management and regulatory information.
two.1.5) Estimated total value
Value excluding VAT: £2,080,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Yorkshire - United Kingdom.
two.2.4) Description of the procurement
YH is looking to procure an integrated solution or solutions to effectively manage financial transactions and purchase to pay processes across the business. This includes interfaces to current key systems and the ability for integration with other systems on our development roadmap.Objectives include capacity and productivity savings through consistent delivery of all financial management activity for the organisation, with improved control and tracking of all financial transactions and access to real time management and regulatory information.YH is looking for, as a minimum:A full function Finance solution and any directly related peripheral apps, to provide functionality to manage financial transactions, role based access, financial forensics, and to enable reconciliation between accounts with inter-company capabilityA full function Purchase to Pay solution, integrated with the finance solution, or part of the core offerOptional scope includes:Treasury ManagementFull Source to Pay solutionInitial 5 year contract with an option to extend for two further 24 month extensions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,080,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2025
End date
31 January 2030
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed within the Tender Documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 November 2024
Local time
12:01pm
Place
To be opened in a the Procurement Portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Yorkshire Housing Limited
C/O Trowers and Hamlins LLP 3 Bunhill Row London EC1Y 8YZ England
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Available on request.