Section one: Contracting authority
one.1) Name and addresses
Department of Agriculture, Environment and Rural Affairs
303 Airport Road West
BELFAST
BT3 9ED
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5242718 - DAERA - CAFRE - CAFRE Provision of Bus Hire
two.1.2) Main CPV code
- 60170000 - Hire of passenger transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
Department of Agriculture, Environment and Rural Affairs have a requirement for the provision of buses to CAFRE. This requirement is divided into 3 Lots; one Lot for each college campus as follows:- • Lot 1 - Greenmount Campus, 45 Tirgracy Road, Muckamore, Antrim, County Antrim, BT41 4PS • Lot 2 - Loughry Campus, 76 Dungannon Road, Cookstown, County Tyrone, BT80 9AA • Lot 3 - Enniskillen Campus, Levaghy, Enniskillen, County Fermanagh, BT74 4GF The Contract will remain in place for an initial period of 3 years with two optional extension periods of 12 months each
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £180,000
two.2) Description
two.2.1) Title
Greenmount
Lot No
1
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60172000 - Hire of buses and coaches with driver
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Department of Agriculture, Environment and Rural Affairs have a requirement for the provision of buses to CAFRE. This requirement is divided into 3 Lots; one Lot for each college campus as follows:- • Lot 1 - Greenmount Campus, 45 Tirgracy Road, Muckamore, Antrim, County Antrim, BT41 4PS • Lot 2 - Loughry Campus, 76 Dungannon Road, Cookstown, County Tyrone, BT80 9AA • Lot 3 - Enniskillen Campus, Levaghy, Enniskillen, County Fermanagh, BT74 4GF The Contract will remain in place for an initial period of 3 years with two optional extension periods of 12 months each
two.2.5) Award criteria
Quality criterion - Name: all criteria are stated only in the procurement documents / Weighting: 30
Cost criterion - Name: all criteria are stated only in the procurement documents / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
Following the initial contract period, there are 2 options to extend for up to and including 1 year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure indicated in Section II.1.7 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account the potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.
two.2) Description
two.2.1) Title
Loughry
Lot No
2
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60172000 - Hire of buses and coaches with driver
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Department of Agriculture, Environment and Rural Affairs have a requirement for the provision of buses to CAFRE. This requirement is divided into 3 Lots; one Lot for each college campus as follows:- • Lot 1 - Greenmount Campus, 45 Tirgracy Road, Muckamore, Antrim, County Antrim, BT41 4PS • Lot 2 - Loughry Campus, 76 Dungannon Road, Cookstown, County Tyrone, BT80 9AA • Lot 3 - Enniskillen Campus, Levaghy, Enniskillen, County Fermanagh, BT74 4GF The Contract will remain in place for an initial period of 3 years with two optional extension periods of 12 months each
two.2.5) Award criteria
Quality criterion - Name: all criteria are stated only in the procurement documents / Weighting: 30
Cost criterion - Name: all criteria are stated only in the procurement documents / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
Following the initial contract period, there are 2 options to extend for up to and including 1 year each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure indicated in Section II.1.7 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account the potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.
two.2) Description
two.2.1) Title
Enniskillen
Lot No
3
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- 60172000 - Hire of buses and coaches with driver
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Department of Agriculture, Environment and Rural Affairs have a requirement for the provision of buses to CAFRE. This requirement is divided into 3 Lots; one Lot for each college campus as follows:- • Lot 1 - Greenmount Campus, 45 Tirgracy Road, Muckamore, Antrim, County Antrim, BT41 4PS • Lot 2 - Loughry Campus, 76 Dungannon Road, Cookstown, County Tyrone, BT80 9AA • Lot 3 - Enniskillen Campus, Levaghy, Enniskillen, County Fermanagh, BT74 4GF The Contract will remain in place for an initial period of 3 years with two optional extension periods of 12 months each
two.2.5) Award criteria
Quality criterion - Name: all criteria are stated only in the procurement documents / Weighting: 30
Cost criterion - Name: all criteria are stated only in the procurement documents / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
Following the initial contract period, there are 2 options to extend for 2 years and 1 year each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The figure indicated in Section II.1.7 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account the potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-023018
Section five. Award of contract
Contract No
1
Lot No
1
Title
Greenmount
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 October 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Loughshore Autos t/a Quinns Coach Hire Ltd
40 Killycanavan Road
DUNGANNON
BT71 5BP
Telephone
+44 02886735882
Fax
+44 02886735882
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £60,000
Total value of the contract/lot: £60,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Loughry
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 October 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Loughshore Autos t/a Quinns Coach Hire Ltd
40 Killycanavan Road
DUNGANNON
BT71 5BP
Telephone
+44 02886735882
Fax
+44 02886735882
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £60,000
Total value of the contract/lot: £60,000
Section five. Award of contract
Contract No
3
Lot No
3
Title
Enniskillen
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 October 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
DIAMOND CABS COACH HIRE LTD
MAGHERADUNBAR
ENNISKILLEN
BT74 5NN
Telephone
+44 02866328484
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £60,000
Total value of the contract/lot: £60,000
Section six. Complementary information
six.3) Additional information
The figure indicated in Section V.2.4 represents an estimated contract value. This value reflects the potential scale of the contract and takes into account the potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. Neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.. . Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of three years from the date of issue.. . This project will be used to progress the Government’s wider social, economic and environmental objectives.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into