Section one: Contracting authority
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
Mr Luke Rawle
Telephone
+44 1163052043
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
https://www.eastmidstenders.org/index.html
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Weighbridge Management Solution at Waste Transfer Stations in Leicestershire
Reference number
DN693608
two.1.2) Main CPV code
- 48217000 - Transaction-processing software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The replacement of the Councils the current weighbridge management system with a similar but Web-Based/Cloud-Based system.
Leicestershire County Council (“the Council”) operates four Waste Transfer Stations (WTS) with a total of six weighbridge platforms and a variety of associated equipment such as intercoms, DOCs, ANPRs, CCTV cameras, and entry and exit barriers etc. Although each site has different levels and ages of associated equipment, the majority at each Site (except Kibworth) is currently integrated into the existing weighbridge management system which is networked server based and uses the Council’s IT WAN infrastructure.
The contract will include the servicing, maintenance, repair and/or replacement of all Proprietary Critical Hardware inclusive of all parts, labour and travel costs but excluding repairs or replacement caused by accident, vandalism, negligence or misuse.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 45221117 - Weighbridge construction work
- 63712500 - Weighbridge services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
An open Invitation to Tender to procure a contract to replace the current Weighbridge software and supporting services such as repair and maintenance for Leicestershire County Council.
The Weighbridge Solution shall be provided at each of the Waste Transfer Station Sites (Council Sites) below.
Bardon Waste Transfer Station, Unit 9, Interlink Way South, Bardon, Coalville, Leicestershire, LE67 1PG
Kibworth Recycling and Household Waste Site, Harborough Road, Kibworth, Leicestershire, LE8 0EX
Loughborough Recycling and Household Waste Site, Railway Terrace, Loughborough, Leicestershire, LE11 1HW
Whetstone Waste Transfer Station, Enderby Road Industrial Estate, Enderby Road, Whetstone, Leicestershire, LE8 6JL.
The contract term is for a minimum of 5 years with options to extend up to a maximum period of 12 years. Following the initial five-year term, the contract will continue to roll-on for up to a maximum of seven more years in twelve monthly increments at a time unless the Council serve notice to terminate the contract on six months’ notice to terminate, or the provider issues notice to terminate on twelve months’ prior notice to terminate. Any notice to terminate would have to take effect on the expiry of the initial term of the contract, or any subsequent anniversary thereof.
Tenderers prices were evaluated based on the 5 year initial term, the awarded Tenderers 5 year evaluation price was £405,908.
However, the maximum value of the contract will be set at £2,000,000, to accommodate the potential extensions of up to a total of 12 contract years and to provide contingency for expenditure on chargeable repairs and replacements of hardware over the maximum period of the contract.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-029796
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
DN693608
Title
Weighbridge Management Solution at Waste Transfer Stations in Leicestershire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 October 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Infotech Solutions (Midlands) Limited
The Old School House, Arrow, Alcester, Warwickshire, B49 5PJ
Alcester
B49 5PJ
Country
United Kingdom
NUTS code
- UKF22 - Leicestershire CC and Rutland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
London
Country
United Kingdom