Section one: Contracting authority
one.1) Name and addresses
Greater London Authority (GLA)
City Hall, Kamal Chunchie Way
LONDON
E16 1ZE
Contact
Fotis Bountalis
Country
United Kingdom
Region code
UKI - London
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Additional information can be obtained from another address:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=T
London
Contact
Mx. Fotis Bountalis
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Tenders or requests to participate must be submitted electronically via
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Administration of Grant Application processes for Jobs and Skills for Londoners Grants
Reference number
GLA 82174
two.1.2) Main CPV code
- 75100000 - Administration services
two.1.3) Type of contract
Services
two.1.4) Short description
The Greater London Authority (GLA) is seeking an experienced Suppliers to support the grant award process for the Jobs and Skills for Londoners AEB provision.
This procurement process is being conducted electronically on SAP Ariba portal.
The procurement documents are available with restricted access, free of charge, at https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Additional information can be obtained from the above-mentioned address
Tenders must be submitted electronically via https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
with the request to participate to be submitted via email to FotisBountalis@tfl.gov.uk with the title "GLA 82174 - Request to Participate" (more details below).
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The set up of the contract will be as follows:
• 02 Workstreams:
- Jobs & Skills
- & Capitals
• 4 to 9 suppliers per each work stream,
• tasks to be issued based on taxi ranking system
two.2) Description
two.2.1) Title
Jobs & Skills
Lot No
1
two.2.2) Additional CPV code(s)
- 75100000 - Administration services
- 79400000 - Business and management consultancy and related services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The Greater London Authority (GLA) is seeking suitably experienced Suppliers to support the grant competition, application and grant award processes associated with Skills and Employment Unit's programmes as part of a multi-supplier contract under two Workstreams
- Skills and Employment Support and
- Capital Funding.
The contract shall be established initially for two years, with an option to extend for a further two years.
Specifically, the Suppliers should administer the grant application selection process from receipt of grant applications to award of funding, assess, score and moderate grant applications, and prepare appropriate feedback for successful and unsuccessful grant applicants.
Each grant application selection or grant award assignment will require a call off with additional specific details as regards the work including the value of the programme, likely volume of extended grant applications, duration of the scoring.
Prior to starting a specific assignment, the supplier will receive training from GLA staff. The GLA will provide the Supplier appointed for each assignment via the call off arrangement with relevant data subject to a data-sharing agreement. The Skills & Employment team will also support the Supplier until the completion of the deliverables.
We anticipate that we will appoint between three to nine suppliers for each Workstream for the duration of the contract.
Suppliers will be awarded each requirement under a taxi rank approach (e.g., where the suppliers are awarded requirements on a rotation basis) for each Workstream.
Access to the procurement documents is restricted. Further information can be obtained by sending an email to FotisBountalis@tfl.gov.uk with the title "GLA 82114 - Request to Participate".
If you are not registered on the SAP Ariba Business Network, please register at the above mentioned address and then submit your expression of interest via email to FotisBountalis@tfl.gov.uk.
If you are already registered on the SAP Ariba Business Network, you can then express an interest by sending your Ariba Network ID (ANID) and the Proteus primary bid contact details (name, email address, phone number) to the following email address - FotisBountalis@tfl.gov.uk with the title "GLA 82114 - Request to Participate".
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
This is a 2 years contract initially with an option to extend for 2 more years - on 1+1 basis
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Programme will have 2 more years as extention option
two.2.14) Additional information
Estimated value of £300,000 includes the initial 2 years and the options to extend for 2 years (£150,000 per year)
two.2) Description
two.2.1) Title
Skills Capital Investment
Lot No
2
two.2.2) Additional CPV code(s)
- 75100000 - Administration services
- 79400000 - Business and management consultancy and related services
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The Greater London Authority (GLA) is seeking suitably experienced Suppliers to support the grant competition, application and grant award processes associated with Skills and Employment Unit's programmes as part of a multi-supplier contract under two Workstreams
- Skills and Employment Support and
- Capital Funding.
The contract shall be established initially for two years, with an option to extend for a further two years.
Specifically, the Suppliers should administer the grant application selection process from receipt of grant applications to award of funding, assess, score and moderate grant applications, and prepare appropriate feedback for successful and unsuccessful grant applicants.
Each grant application selection or grant award assignment will require a call off with additional specific details as regards the work including the value of the programme, likely volume of extended grant applications, duration of the scoring.
Prior to starting a specific assignment, the supplier will receive training from GLA staff. The GLA will provide the Supplier appointed for each assignment via the call off arrangement with relevant data subject to a data-sharing agreement. The Skills & Employment team will also support the Supplier until the completion of the deliverables.
We anticipate that we will appoint between three to nine suppliers for each Workstream for the duration of the contract.
Suppliers will be awarded each requirement under a taxi rank approach (e.g., where the suppliers are awarded requirements on a rotation basis) for each Workstream.
Access to the procurement documents is restricted. Further information can be obtained by sending an email to FotisBountalis@tfl.gov.uk with the title "GLA 82114 - Request to Participate".
If you are not registered on the SAP Ariba Business Network, please register at the above mentioned address and then submit your expression of interest via email to FotisBountalis@tfl.gov.uk.
If you are already registered on the SAP Ariba Business Network, you can then express an interest by sending your Ariba Network ID (ANID) and the Proteus primary bid contact details (name, email address, phone number) to the following email address - FotisBountalis@tfl.gov.uk with the title "GLA 82114 - Request to Participate".
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
This is 2 years contract with 2 years extension option (on 1+1 basis)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract is on 2 years as initial period plus 2 years (1+1 basis)
two.2.14) Additional information
Estimated value of £300,000 (in total with Work stream 1) includes the initial 2 years and the options to extend for 2 years (£150,000 per year)
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Suppliers for both Skills and Employment Workstream and Capital Workstream should have:
• an in-depth understanding of public sector procurement and grant award processes;
• the ability to quickly mobilise a team with understanding of the requirements of, and experience of administering, public sector grant award and/or procurement processes;
• the ability to quickly and reliably mobilise a team of experts in grant application assessment, specifically in relation to provision of Skills and Employment support to individuals and/or delivery of capital projects in the further education and training sectors, ideally with specific experience of grant application assessment/procurement relevant to one or more of the programmes managed by the GLA Skills and Employment Unit;
• the ability to mobilise sufficient experts (as above) to supply the minimum number of scorers per grant application required by the specific GLA procurement or grant award processes (at least two, but may be three);
• experience of working collaboratively and flexibly with the Contracting Authority and the ability to work alongside the GLA team, including key staff attending meetings in person at the GLA and working from the GLA's offices if required;
• the ability to work flexibly to meet the requirements of specific GLA procurement or grant award processes;
• experience of having produced clear and concise written feedback as part of procurement and/or grant award processes, to a high quality and compliant with relevant procurement legislation.
Additionally, Suppliers intending to be part of the Capital Workstream should also have an understanding of;
• construction projects: refurbishments and new builds with the ability to consider the deliverability of cost and programme plans
• planning Permission processes, land sales/rationalisation and site ownership/tenure
• procurement routes for contractors (e.g., traditional, design and build etc).
Building Research Establishment Environment Assessment Method (BREEAM) and knowledge of carbon Zero
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 December 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 December 2022
Local time
3:00pm
Place
Via SAP Ariba
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.3) Additional information
Interested bidders should register an account on eProcurement portal https://service.ariba.com/Supplier.aw and notify the commercial lead, Fotis Bountalis via email to FotisBountalis@tfl.gov.uk of their interest to be invited to the sourcing event.
The Authority will be using its eProcurement Portal SAP Ariba to manage communication with Suppliers who express interest in any potential contract opportunities that may arise as a result of this contract notice. The eProcurement Portal is an online application that allows Suppliers to create and submit their tender responses via the internet rather than in paper form.
All Suppliers interested in learning more about any potential contract opportunities described in this contract notice should submit their details (company name, lead contact name, lead contact email address and telephone number), in the first instance, to the eProcurement portal address listed in section I.1.
six.4) Procedures for review
six.4.1) Review body
Greater London Authority
London
Country
United Kingdom