Scope
Description
NHS Derby and Derbyshire Integrated Care Board (referred to as the Commissioner) are inviting suitably qualified and experienced providers who can deliver an Integrated Community Equipment Service to the patient population of Derby to participate in a market engagement exercise which will include a virtual market engagement event and a request for providers to complete and submit a market engagement questionnaire, via the Atamis e-tendering portal. Derby Integrated Community Equipment Service (DICES) provides a range of equipment on loan to people of all ages ordinarily resident in the city of Derby, following assessment and prescription by a recognised prescriber. The service being commissioned relates to the logistics of supplying, collecting and maintaining the equipment. Clinical input to the service is provided through the pool of recognised prescribers, a clinical commissioning function provided by DDICB, and a multi-agency Equipment Review Group. The provider will work within this framework, ensuring that the agreed clinical governance arrangements, both for individual items of equipment and strategic decisions about the equipment to be provided/policies and procedures for equipment provision, are followed appropriately. The maximum contract value is expected to be circa £2.08m (Excluding VAT) per annum, inclusive of specials. The contract duration is currently expected to be 3 years with an option to extend for up to a further 2 years.
Total value (estimated)
- £10,400,000 excluding VAT
- £12,480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2031
- 5 years
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
- 33196200 - Devices for the disabled
- 33190000 - Miscellaneous medical devices and products
- 33100000 - Medical equipments
- 33196100 - Devices for the elderly
- 35820000 - Support equipment
- 75200000 - Provision of services to the community
Engagement
Engagement deadline
27 June 2025
Engagement process description
The market engagement event will be held virtually on Tuesday 1st July 2025 (13:00-14:00). Providers wishing to attend the virtual market engagement event will need to submit a request via the Atamis e-tendering portal. Further instructions in relation to accessing the Atamis e-tendering portal can be found later in this notice. The deadline for registration to attend the event and submitting a completed market engagement questionnaire is 17:00 on Friday 27th June 2025. Please note this is a market testing exercise and does not commit the ICB to carry out any further procurement process. Any and all information/documents included in this notice, or that are made available as part of this engagement exercise, are draft and subject to change. All timeframes are indicative and also subject to change. To Register your Interest in attending the Market Engagement Event and/or obtain additional information relating to the service, please use the following Atamis e-tendering portal Link: https://health-family.force.com/s/Welcome, and search for Project reference: C368459. Providers are required to register their interest in attending the Market Engagement Event via the messaging functionality within the Atamis portal. The Commissioner would also be grateful if potential providers could complete the questionnaire (available via the e-tendering portal) and submit via the messaging functionality within the portal by the deadline of 17:00 on Friday 27th June 2025.
Submission
Publication date of tender notice (estimated)
31 July 2025
Contracting authority
NHS Derby & Derbyshire Integrated Care Board
- Public Procurement Organisation Number: PXJD-6284-VTGG
The Council House, First Floor, Corporation Street
Derby
DE1 2FS
United Kingdom
Email: richard.ward11@nhs.net
Website: https://www.joinedupcarederbyshire.co.uk/derbyshire-integrated-care-board/
Region: UKF11 - Derby
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Arden and Greater East Midlands Commissioning Support Unit
Summary of their role in this procurement: NHS Arden and Greater East Midlands CSU (AGCSU) is acting as an agent for and on behalf of the Commissioner and is supporting this process.
- Public Procurement Organisation Number: PLVR-6647-BVMM
Cardinal Square, 10 Nottingham Road
Derby
DE1 3QT
United Kingdom
Email: richard.ward11@nhs.net
Website: https://www.ardengemcsu.nhs.uk/
Region: UKF11 - Derby