Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
London Road
Kilmarnock
KA3 7BU
Contact
Lisa Sneddon
Lisa.sneddon@east-ayrshire.gov.uk
Telephone
+44 1563554619
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PS/21/63 Winter Maintenance Assistance Framework (2022-2026)
Reference number
PS/21/63
two.1.2) Main CPV code
- 90620000 - Snow-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council require establish a Winter Maintenance Assistance Framework Agreement for the provision of Contractors assistance during periods of adverse winter weather when all internal resource has been exhausted. The Framework will consist of 3 Lots:
-Lot 1 for Gritting and Snow Clearing Operations on East and South Ayrshire Roads & Footways;
-Lot 2 for the Supply of Winter Treatment Services on Kilmarnock Town Centre Priority Footways; and
-Lot 3 for On Call Winter Service Treatment on Priority Carriageway Routes.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,640,000
two.2) Description
two.2.1) Title
Gritting and Snow Clearing Operations on East and South Ayrshire Roads & Footways
Lot No
1
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 43313100 - Snowploughs
- 44113910 - Winter-maintenance materials
- 37411000 - Winter equipments
- 34143000 - Winter-maintenance vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire and South Ayrshire
two.2.4) Description of the procurement
Lot 1 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant and equipment which could be made available during periods of adverse winter weather to assist with winter maintenance operations on Public Roads and other Council locations on an as required basis. It is envisaged there will be around 10 contractors appointed to this lot. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
two.2.5) Award criteria
Quality criterion - Name: Lone Working / Weighting: 5
Price - Weighting: 95
two.2.11) Information about options
Options: Yes
Description of options
Additional purchases may include any related winter maintenance products or services.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
two.2) Description
two.2.1) Title
Supply of Winter Treatment Services on Kilmarnock Town Centre Priority Footways
Lot No
2
two.2.2) Additional CPV code(s)
- 14410000 - Rock salt
- 34144420 - Salt spreaders
- 34927100 - Road salt
- 90620000 - Snow-clearing services
- 14450000 - Salt in brine
- 34143000 - Winter-maintenance vehicles
- 37411000 - Winter equipments
- 44113910 - Winter-maintenance materials
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
Kilmarnock, East Ayrshire
two.2.4) Description of the procurement
Lot 2 will consist of a single Contractor, who shall provide a winter footway treatment service using liquid de-icer products on designated priority footways located within the Kilmarnock Town Centre. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
two.2.5) Award criteria
Quality criterion - Name: Lone Working / Weighting: 5
Price - Weighting: 95
two.2.11) Information about options
Options: Yes
Description of options
Any additional items or services related to Winter Maintenance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
two.2) Description
two.2.1) Title
On Call Winter Service Treatment on Priority Carriageway Routes.
Lot No
3
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 43313100 - Snowploughs
- 34144440 - Gritter vehicles
- 34143000 - Winter-maintenance vehicles
- 37411000 - Winter equipments
- 44113910 - Winter-maintenance materials
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire and South Ayrshire
two.2.4) Description of the procurement
Lot 3 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant or equipment that will be on call for allocated specific routes with 24/7 availability over a 26 week period. It is envisaged there will be around 6 contractors appointed to this lot. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
two.2.5) Award criteria
Quality criterion - Name: Lone Working / Weighting: 5
Price - Weighting: 95
two.2.11) Information about options
Options: Yes
Description of options
Any product / service relating to Winter Maintenance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-025379
Section five. Award of contract
Lot No
3
Title
On Call Winter Service Treatment on Priority Carriageway Routes.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 November 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
J & W McNae Ltd.
Oakfield House, 3B, Yett Holdings
Tarbolton, By Mauchline
KA5 5NX
Country
United Kingdom
NUTS code
- UKM94 - South Ayrshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
John McGeady Ltd
17 South Annandale Street
Glasgow
G42 7LB
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Michael J Woods Limited
2 Alder Street
Stewarton
KA33EU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section five. Award of contract
Lot No
1
Title
Gritting and Snow Clearing Operations on East and South Ayrshire Roads & Footways
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 November 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Hillhouse Quarry Group Ltd T/A MacASPHALT
25 Scotts Road
Paisley
PA2 7AN
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
J & W McNae Ltd.
Oakfield House, 3B, Yett Holdings
Tarbolton, By Mauchline
KA5 5NX
Country
United Kingdom
NUTS code
- UKM94 - South Ayrshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
John McGeady Ltd
17 South Annandale Street
Glasgow
G42 7LB
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Michael J Woods Limited
2 Alder Street
Stewarton
KA33EU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section five. Award of contract
Lot No
2
Title
Supply of Winter Treatment Services on Kilmarnock Town Centre Priority Footways
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 November 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cappers Group Ltd
Shonas Way, Sibbald Park
Blackridge
EH48 3BN
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £840,000
Section six. Complementary information
six.3) Additional information
There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Services are required only when internal resource is exhausted.
(SC Ref:714053)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom