Section one: Contracting authority/entity
one.1) Name and addresses
Nuneaton and Bedworth Borough Council
Town Hall, Coton Road
NUNEATON
CV115AA
Contact
Matthew Wallbank
matthew.wallbank@nuneatonandbedworth.gov.uk
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.nuneatonandbedworth.gov.uk/
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leisure Management Operator Services
Reference number
NUN - 19035
two.1.2) Main CPV code
- 92610000 - Sports facilities operation services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to procure an Economic Operator for the management and operation of sport facilities such as Bedworth Physical Activity Hub, Pingles Leisure Centre and Jubilee in Nuneaton and Bedworth borough.
The Council is targeting the appoint of an Economic Operator in 2025 for a period of 15 years (10 year initial term with an option to extend for 5 years).
The Council intends to undertake a procurement process in line with the Concession Contract Regulations 2016. Whilst this service falls within the Light Touch Regime, the Council will be undertaking the procurement via the Find a Tender Service (FTS) and applying the principle of the Competitive Procedure with Negotiation under the Public Contract Regulations 2015.
Please note, the Council issued a F23: Social and other specific services - concessions (prior information notice) in March 2024. Notice Reference: 2024/S 000-008913
Council issued a F24: Concession notice (Notice identifier: 2024/S 000-013153) on 23rd April 2024 on Find a Tender platform.
two.1.5) Estimated total value
Value excluding VAT: £52,000,000
two.1.6) Information about lots
This concession is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £53,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 45212290 - Repair and maintenance work in connection with sports facilities
- 45236290 - Repair work on recreational areas
- 45453000 - Overhaul and refurbishment work
- 50700000 - Repair and maintenance services of building installations
- 55300000 - Restaurant and food-serving services
- 79993000 - Building and facilities management services
- 90911000 - Accommodation, building and window cleaning services
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
x 3 sites:
Bedworth Leisure Centre / Bedworth Physical Activity Hub (Bedworth)
Pingles Leisure Centre (Nuneaton)
Jubilee Centre (Nuneaton)
Potential future variation site during the contract term, known as Top Farm as per tender documentation issued in tender process.
two.2.4) Description of the procurement
The Council acknowledges there can be a lot of change during a longer term contract therefore it is possible that during the term of the contract, future facilities may be built or decommissioned within the borough which may have an impact on this contract whether that be a reduction or increase in the number of facilities covered under the contract.
One site that may included during the term of the contract is Top Farm which is located in the north of Nuneaton but this is not confirmed or guaranteed.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Price - 40%
- Criterion: Quality (11 sub-criteria) - 60%
two.2.7) Duration of the concession
Duration in months
180
two.2.14) Additional information
The Council propose a 15 year contract term including extensions (180 months) but excluding mobilisation. The 15 year term therefore commences from formal operational for members of the public to utilise the service.
It must be noted that the Council envisage the contract award taking place in 2025 with a contract go live date post award followed by a mobilisation period and then the 15 year term commencing from the formal operational go live date scheduled to be early 2026.
It is the Council's view that the object of the contractual arrangements are classified as a service concession contract under the Concession Contract Regulations 2016 and furthermore, fall under the scope of the Light Touch Regime services listed under Schedule 3 of the regulations.
In the interests of transparency, fairness, equality of opportunity, best value and future development flexibility, the Council will undertake a FTS advertised procurement process which encompasses the aspects and core principles of the Competitive Procedure with Negotiation as set out within the Public Contract Regulations 2015.
The process shall therefore involve:
- Pre-selection stage
- A tender stage
- Negotiation and dialogue (if required)
- A second tender stage noted as Best and Final Offer (if required)
Please note, should initial bids be received and deemed acceptable, the Council may award on this basis without the need to undertake any negotiation. Therefore, prospective bidders should consider submitting an initial bid that could be acceptable without any need to negotiate. Alternatively, if the Council is unable to award, it may include an additional dialogue/negotiation stage(s) and tender stage(s) but the bidders will all be updated based on any change.
For full details, please view Document 1 - Information Pack.
There may be an option to include Top Farm as a leisure offer/site as a potential during the contract term but there is no guarantee of this. This hasn't been factored into the Estimated Total Lifetime Value. There may also be during the term of the contract additional sites, site enhancements, refurbishments and/or the removal of sites during the term.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award procedure with prior publication of a concession notice
four.1.11) Main features of the award procedure
It is the Council's view that the object of the contractual arrangements are classified as a service concession contract under the Concession Contract Regulations 2016 and furthermore, fall under the scope of the Light Touch Regime services listed under Schedule 3 of the regulations.
In the interests of transparency, fairness, equality of opportunity, best value and future development flexibility, the Council will undertake a FTS advertised procurement process which encompasses the aspects and core principles of the Competitive Procedure with Negotiation as set out within the Public Contract Regulations 2015.
The process shall therefore involve:
- Pre-selection stage
- A tender stage
- Negotiation and dialogue (if required)
- A second tender stage noted as Best and Final Offer (if required)
Please note, should initial bids be received and deemed acceptable, the Council may award on this basis without the need to undertake any negotiation. Therefore, prospective bidders should consider submitting an initial bid that could be acceptable without any need to negotiate. Alternatively, if the Council is unable to award, it may include an additional dialogue/negotiation stage(s) and tender stage(s) but the bidders will all be updated based on any change.
For full details, please view Document 1 - Information Pack.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-013153
Section five. Award of concession
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
28 May 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 4
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
Sports and Leisure Management Limited
2 Watling Drive, Sketchley Meadows
Hinckley
LE10 3EY
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
Companies House
02204085
The concessionaire is an SME
No
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Total value of the concession/lot: £53,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Nuneaton and Bedworth Borough Council
Town Hall, Coton Road
Nuneaton
CV11 5AA
procurement@nuneatonandbedworth.gov.uk
Country
United Kingdom
Internet address
https://www.nuneatonandbedworth.gov.uk/
six.4.2) Body responsible for mediation procedures
Cabinet Office - Public Procurement Review Services
Cabinet Office 70 Whitehall
London
SW1A 2AS
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom