Scope
Description
The University is seeking to engage with the market through a Prior Market Consultation (PMC) to inform the potential future procurement of a modern Finance System.
In line with our enterprise architecture principles, we are seeking to reduce our reliance on customised systems and procure solutions we can adopt rather than adapt to meet our needs.
In undertaking this market consultation, the University hopes to:
Engage with the market so that suppliers know about the upcoming opportunity.
Understand the current market capability, including available solutions, technologies and innovation potential.
Validate our outline requirements and identify any gaps or unrealistic expectations.
Confirm what information bidders will require as part of the tender process to construct a detailed and realistic bid including mobilisation plan.
Explore the potential challenges, risk or barriers from a supplier's perspective.
Determine the most appropriate route to market.
Understand the optimum pricing and commercial model including optimal contract length and cost drivers.
Inform our budgeting and cost estimates.
It is important to note that a PMC is not a procurement exercise. Information requested at this stage is not for evaluation purposes.
Involvement in the PMC does not affect an organisation's positioning either positively or negatively should a procurement opportunity subsequently arise.
Contract dates (estimated)
- 15 May 2026 to 14 May 2036
- 10 years
Main procurement category
Services
CPV classifications
- 48440000 - Financial analysis and accounting software package
- 72268000 - Software supply services
Contract locations
- UKE32 - Sheffield
Engagement
Engagement deadline
1 August 2025
Engagement process description
The University is conducting a Prior Market Consultation (PMC) to engage with suppliers of finance systems. Interested parties are invited to submit written responses via the University's e-procurement portal (In-Tend) by 11th July 2025. Selected suppliers may be invited to participate in follow-up discussions or demonstrations between 21-25 July 2025. All communications and clarifications must be submitted through In-Tend. Participation in this PMC does not form part of any formal
procurement process.
The PMC documents can be found at:
Contracting authority
Sheffield Hallam University
- UK Register of Learning Providers (UKPRN number): 10005790
- Public Procurement Organisation Number: PVMW-4512-JZYY
City Campus
Sheffield
S1 1WB
United Kingdom
Email: strategicprocurement@shu.ac.uk
Website: http://www.shu.ac.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government