Scope
Reference
ASP01/53
Description
This tender specification is for the provision of servicing for catering equipment within school kitchens and also any other catering equipment that may be held onsite. The service will ensure the safe and efficient operation of all catering equipment whilst complying with industry standards and providing timely responses to both scheduled and emergency servicing. With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they: a. Have the technical and relevant experience to deliver the catering equipment servicing provision to the Trust, whilst demonstrating value for money. b. Appoint a competent person to take managerial control. c. Establish effective management and operational level communication systems at all levels regarding the service with the Trust. d. Develop a robust scheme and system of checks for managing, servicing and maintaining catering equipment, ensuring works are carried out for all sites by a competent person. e. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school. f. Maintain a safe environment on school premises concerning the servicing of catering equipment and be responsible for all legal, and health and safety requirements in delivering the services. g. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level to meet requirements. h. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA). i. Hold records of all relevant activity, retained for a minimum of 5 years.
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 2 November 2028
- Possible extension to 2 November 2030
- 5 years
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 50883000 - Repair and maintenance services of catering equipment
Contract locations
- UKK3 - Cornwall and Isles of Scilly
Engagement
Engagement deadline
2 July 2025
Engagement process description
In support of the tender exercise, the Trust is offering the opportunity to meet with them on the 1st July 11am via MS Teams where they can run through the tender and service requirements. If you are interested in attending please send a confirmation email to claire.jones@phplaw.co.uk Microsoft Teams Meeting ID: 337 173 876 424 0 Passcode: Yf66nu3i We look forward to you joining the meeting
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
15 July 2025
Contracting authority
Aspire Academy Trust
- Public Procurement Organisation Number: PRMG-1387-DLGR
Unit 20, St Austell Business Park, St Austell, Cornwall, PL25 4FD
St Austell
PL25 4FD
United Kingdom
Contact name: Julie Brooks
Email: julie.brooks@iaspire.net
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PHP Law LLP
Summary of their role in this procurement: Procurement Consultant
- Public Procurement Organisation Number: PPRM-9434-VNYQ
Unit 3 The Brutus Centre Station Road Totnes
Totnes
TQ9 5RW
United Kingdom
Contact name: Josie Medforth
Email: josie.medforth@phplaw.co.uk
Region: UKK43 - Devon CC