Scope
Description
The purpose of this procurement exercise is to develop a Framework Agreement of between 1 and 3 approved Art installation and Transportation companies (Suppliers) to work with RBG Kew.
We expect the suppliers to provide installation and transportation services for artworks at Kew Gardens and Wakehurst. These could include a suspended centrepiece artwork within the Temperate House as part of our Annual Autumn Festival and support with Temporary exhibitions in the Shirley Sherwood Gallery situated at Kew Gardens.
Depending on each programme, the Brief may be for any or all of the following deliverables:
•Art Transportation
•Fabrication of framework and or hanging systems for art installations
•Art installation
The Suppliers will be able to use subcontractors to deliver some elements of the work, but the expectation is that the Supplier will have the facilities and team to deliver at least 50% of the programme deliverables themselves.
For more information about this opportunity, please visit the Delta eSourcing portal at:
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Total value (estimated)
- £1,920,000 excluding VAT
- £2,304,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 September 2025 to 29 September 2027
- Possible extension to 30 September 2029
- 4 years, 1 day
Description of possible extension:
1 extension option of up to 2 years
Main procurement category
Services
CPV classifications
- 45212300 - Construction work for art and cultural buildings
- 60000000 - Transport services (excl. Waste transport)
Contract locations
- UKI3 - Inner London - West
- UKJ2 - Surrey, East and West Sussex
Participation
Legal and financial capacity conditions of participation
Terms & Conditions - included in the ITT (Part 3)
Insurance requirements - £5M Employers Liability, £10M Public Liability, £2M Professional Indemnity
Technical ability conditions of participation
Health & Safety - compliance with RBG Kew's contractors code of practice
Essential Previous Experience -
•Working in outdoor environments
•Working in listed buildings
•Working in heritage environments or locations which are archaeologically sensitive and ecologically protected
•Working at height in a complex location with restricted access
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
8 July 2025, 11:59pm
Tender submission deadline
15 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Art installation & deinstallation expertise | Quality | 40% |
| Transport & Shipping Capabilities | Quality | 15% |
| In house fabrication facilities and expertise | Quality | 15% |
| Method Statement & Risk Assessment | Quality | 15% |
| Sustainability | Quality | 10% |
| Table of rates | Price | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Part 2_Specification_Art installers.pdf
Specification of Service Requirements
Part 1_Instructions to Tender_Art Installation no notice reference.pdf
Instructions to Tenderers
Contracting authority
Royal Botanic Gardens, Kew
- Public Procurement Organisation Number: PGTT-3583-QXLN
Royal Botanic Gardens, Kew, The Herbarium, Kew Green
Richmond
TW9 3AE
United Kingdom
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public authority - central government