Section one: Contracting authority
one.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
Contact
Claire Davies
commercialservices@powys.gov.uk
Telephone
+44 01597826000
Country
United Kingdom
NUTS code
UKL24 - Powys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Heating Replacements and Refits across the County of Powys
Reference number
itt_97268
two.1.2) Main CPV code
- 45232141 - Heating works
two.1.3) Type of contract
Works
two.1.4) Short description
Powys County Council is seeking to engage suitably experienced and qualified Contractors to enter into a Framework Agreement for Heating Replacements and Refits across the County of Powys for a three (3) year period commencing in April 2023 with an option to extend for up to a further 12 months.
Works to include three types of heating installations in North and South Powys; 1. Emergency replacement works, 2. Planned heating installations and 3. Void heating installations.
two.1.5) Estimated total value
Value excluding VAT: £5,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Council’s aim is to award a contract to a single Contractor, or a group of contractors acting as a consortium, for each Lot. Bidders may apply for one geographical area (Lot 1 North Powys or Lot 2 South Powys) or both geographical areas (Lot 1 North Powys and Lot 2 South Powys). Where bidders apply for more than one Lot and are successfully awarded more than one Lot, the successful Contractors will ensure that all awarded Contracts are managed and run concurrently.
two.2) Description
two.2.1) Title
South Powys - Heating Replacements & Refits
Lot No
2
two.2.2) Additional CPV code(s)
- 09331200 - Solar photovoltaic modules
- 42160000 - Boiler installations
- 42511110 - Heat pumps
- 42533000 - Parts of heat pumps
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 44620000 - Central-heating radiators and boilers and parts
- 44621000 - Radiators and boilers
- 44621200 - Boilers
- 44621220 - Central-heating boilers
- 44621221 - Parts of central-heating boilers
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 45331110 - Boiler installation work
- 45333000 - Gas-fitting installation work
- 45333100 - Gas regulation equipment installation work
- 50721000 - Commissioning of heating installations
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
Main site or place of performance
Powys
two.2.4) Description of the procurement
Powys County Council is seeking to engage suitably experienced and qualified Contractors to enter into a Framework Agreement for Heating Replacements and Refits across the County of Powys for a three (3) year period commencing in April 2023 with an option to extend for up to a further 12 months. Works to include three types of heating installations; 1. Emergency replacement works, 2. Planned heating installations and 3. Void heating installations.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £2,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to a further 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
North Powys - Heating Replacements & Refits
Lot No
1
two.2.2) Additional CPV code(s)
- 09331200 - Solar photovoltaic modules
- 42160000 - Boiler installations
- 42511110 - Heat pumps
- 42533000 - Parts of heat pumps
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 44620000 - Central-heating radiators and boilers and parts
- 44621000 - Radiators and boilers
- 44621200 - Boilers
- 44621220 - Central-heating boilers
- 44621221 - Parts of central-heating boilers
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 45331110 - Boiler installation work
- 45333000 - Gas-fitting installation work
- 45333100 - Gas regulation equipment installation work
- 50721000 - Commissioning of heating installations
two.2.3) Place of performance
NUTS codes
- UKL24 - Powys
Main site or place of performance
Powys
two.2.4) Description of the procurement
Powys County Council is seeking to engage suitably experienced and qualified Contractors to enter into a Framework Agreement for Heating Replacements and Refits across the County of Powys for a three (3) year period commencing in April 2023 with an option to extend for up to a further 12 months. Works to include three types of heating installations; 1. Emergency replacement works, 2. Planned heating installations and 3. Void heating installations.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £2,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for upto a further 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The minimum requirements of the tender are as follows:
- Constructionline Level 2 Silver registered, with work categories relevant to the subject matter of the contract.
- Safety Schemes in Procurement (SSIP) accredited or fully compliant with an equivalent scheme.
- Demonstrable experience of successfully delivering contracts of a similar nature (in terms of scope and size) within the last three years.
- Provide copies of full audited accounts, including profit and loss accounts and balance sheet, for the most recently completed financial year and a comparator year.
- Provide copies of the most recent set of management accounts.
- Insurance requirements, note that you must have or agree to put in place by contract start, insurances to the following levels:
Public & Product Liability Insurance - 10,000,000 GBP and
Employer’s Liability Insurance - 10,000,000 GBP
- The successful Contractors should ensure, where relevant, that all Basic Disclosure checks (DBS) are up to date and in line with the Council’s DBS policy
- One operative on site will be required to have received Non-licensable work, including Notifiable Non-licensed Work (NNLW) asbestos training. All other operatives will be required to have Asbestos Awareness training.
Contractors and Sub-Contractors shall be on the approved register for "Gas Safe”, “OFTEC”, “MCS” and “NICEIC” or “ECA” with Approved Areas/Categories of Work relevant to the subject matter of the contract.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 January 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 January 2023
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3 years
six.3) Additional information
Instructions for Suppliers – Registration on eTenderwales -
Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at
www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address(es): http://etenderwales.bravosolution.co.uk
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 069 8634
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126642
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Working with the Local Supply Chain and Sub-Contractor Payment Terms
Employment and Training
Community Engagement
Reducing the Environmental Impact, including waste management, supporting localism, reducing travel and other initiatives
(WA Ref:126642)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom