Section one: Contracting authority
one.1) Name and addresses
Whitgreave Primary School
Goodyear Avenue
Wolverhampton
WV10 9JP
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG39 - Wolverhampton
Internet address(es)
Main address
https://www.whitgreaveprimary.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-School-catering-services./H2ZTJ7M89S
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Whitgreave Primary School ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Catering services for Whitgreave Primary School.
The catering service provision at the schools has been operated by Aspens and has not been market tested for 3 years. To ensure Best Value principles are applied the Headteacher and School Governors have made a decision to tender the catering service.
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG39 - Wolverhampton
Main site or place of performance
Wolverhampton
two.2.4) Description of the procurement
Whitgreave Primary School has 459 pupils (2022-23 roll)here are entitled to 178 UFSM/ 243 FSM
At Whitgreave Primary School, we aim to:
•Support each and every pupil, to achieve their full potential, both academically and personally, celebrating achievements, both within and outside of school.
•Nurture and develop self-esteem and a self-belief for all pupils, so that pupils are prepared to take risks with their learning and learn from their mistakes.
•Provide a safe, secure and stimulating environment, whereby teaching and learning is challenging, engaging and inspiring, providing tools to aid enjoyment and enthusiasm, in order to reach the ultimate goal – success.
•Empower all pupils to develop ownership of their own learning, thus fostering motivation and a love of learning, whilst building resilience, so that all pupils have the strength to overcome obstacles and barriers to their learning.
•Foster an ethos of high expectations and aspirations for all.
•Support each and every pupil to develop self-respect and to respect the opinions, feelings and possessions of others.
•Provide all pupils with an equal opportunity to learn, share their opinions and to take part in all aspects of school life at Whitgreave, along with opportunities to develop life skills and experiences within the local Community and wider world.
•Create a happy and friendly learning environment for all members of the Whitgreave Team, so that everyone feels valued and everyone feels welcome.
•Encourage the involvement of parents and carers in school life, working in partnership together, whilst encouraging and supporting parents and carers to develop their own skills and experiences.
•Develop an ethos, which underpins all aspects of school life, where everybody matters, everyone counts. SMSC: Spiritual.
There are other objectives which the schools wish to achieve as a result of this tender process:
1.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students.
2.Increase the take up of meals for all, including paid meals, FSM and UIFSM.
3.School Council to work with the Chef, termly to express opinion about proposed menus.
4.An effective marketing campaign should be implemented including the organisation of a series of theme days throughout the year ~ a minimum of two each term.
5.A key requirement is for the successful contractor to provide support, training and development to the onsite catering staff.
6.To ensure that all hospitality is provided strictly at net cost of ingredients.
7.Provide a pre order service for the school staff.
The chosen Supplier will have as a minimum The Soil Association Food for Life Silver Catering Award and aspire to reach Gold standard within 12 months.
The new contract will commence on 1 September 2023, for an initial 3year term with the option of additional 2 x 1-year extensions.
The staff are currently employed by Aspens, to manage and oversee the catering service and therefore TUPE Regulations including pension rights will apply to this contract.
The current value of the contract is approximately £120k per annum, which includes children, adult meals, and limited hospitality.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2028
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 February 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
6 March 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Wolverhampton:-School-catering-services./H2ZTJ7M89S
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/H2ZTJ7M89S
GO Reference: GO-20221124-PRO-21554568
six.4) Procedures for review
six.4.1) Review body
Whitgreave Primary School
Goodyear Avenue
Wolverhampton
WV10 9JP
Country
United Kingdom