Scope
Description
Border to Coast intends to appoint a partner organisation to support core capabilities necessary to manage its existing infrastructure and achieve its future ICT objectives. This includes the oversight of the existing infrastructure and provision of corporate ICT solutions to enable Border to Coast to operate its core business using latest technologies deployed in a modern and flexible environment. The ICT Managed Service will manage and oversee the cloud based collaborative platform to allow Border to Coast to manage and deliver its investment portfolio effectively and securely. This will include hardware, infrastructure, communications, service support, cyber and data resilience capabilities. Border to Coast currently operates on a single site with circa. 200 users, and had adopted standard Microsoft 365 solutions, with additional Business Central (Finance), CRM and Data modules deployed across the business.
Procurement Process:
Suppliers will complete and submit a Pass / Fail Selection Questionnaire / Service Capability Questionnaire which will be scored. Suppliers who pass the Selection Questionnaire will then be asked to submit a full bid. Following bid evaluation and moderation, request(s) may be made for a clarification session, presentation, on site visit or site audit. There will be a final moderation following these sessions at which point the successful supplier will be identified (subject to successful completion of all due diligence requirements and a standstill period) a contract will be entered into. Total estimated value excluding VAT: £6-7m plus VAT (£7.2-8.4m including VAT).
Total value (estimated)
- £7,000,000 excluding VAT
- £8,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 18 May 2026 to 18 May 2030
- Possible extension to 19 May 2034
- 8 years, 2 days
Description of possible extension:
Initial term of 18 May 2026 to 18 May 2030 (4+2+2) -
Extension 1: May 2030 - May 2032
Extension 2: May 2032 - May 2034
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
- 48000000 - Software package and information systems
- 48200000 - Networking, Internet and intranet software package
- 30200000 - Computer equipment and supplies
Submission
Publication date of tender notice (estimated)
31 July 2025
Enquiry deadline
2 August 2025, 12:00am
Submission type
Tenders
Deadline for requests to participate
2 August 2025, 12:00am
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 October 2025
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Procedure
Procedure type
Competitive flexible procedure
Contracting authority
Border to Coast Pensions Partnership Limited
- Companies House: 10795539
5th Floor, Toronto Square, Toronto Street
Leeds
LS1 2HJ
United Kingdom
Contact name: Border to Coast Procurement Team
Email: procurement@bordertocoast.org.uk
Website: https://www.bordertocoast.org.uk/
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government