Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Paul Dishington
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Continence Products
Reference number
NP57122
two.1.2) Main CPV code
- 33141621 - Incontinence kit
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Framework Participant must be able to provide a Total Continence Containment Product Home Delivery service that will cover (but not limited to) the following. The supply of Continence Pads and Garments together with distribution NHS Scotland National Distribution centre, to patients in a homecare environment within Scotland in either their own home or in a Nursing / Residential Care Home setting. Delivery requirements are based on prescription data received via the Community Continence Nursing Service within each Participating Authority.
The delivery cycles will be managed by the Framework Participant based on patient prescription data. The supplier will provide an interface system that will maintain a full and complete record of all patient requirements and monitor/control the product issue and delivery procedures.
The supplier system is to be accessible to Participating Authority staff (after Authorisation from Participating Authority Service Manager) and enable the viewing of patient profiles, prescription and delivery history.
We envisage awarding 3 (three) suppliers to each lot.
two.1.5) Estimated total value
Value excluding VAT: £84,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Continence Products
Lot No
1
two.2.2) Additional CPV code(s)
- 33141621 - Incontinence kit
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Framework Participant must be able to provide a Total Continence Containment Product Home Delivery service that will cover (but not limited to) the following. The supply of Continence Pads and Garments together with distribution NHS Scotland National Distribution centre, to patients in a homecare environment within Scotland in either their own home or in a Nursing/Residential Care Home setting.
Delivery requirements are based on prescription data received via the Community Continence Nursing Service within each Participating Authority.
The delivery cycles will be managed by the Framework Participant based on patient prescription data. The supplier will provide an interface system that will maintain a full and complete record of all patient requirements and monitor/control the product issue and delivery procedures. The supplier system is to be accessible to Participating Authority staff (after Authorisation from Participating Authority Service Manager) and enable the viewing of patient profiles, prescription and delivery history.
For Lot 2, any awarded suppliers products will be purchased by the 1st ranked supplier in Lot 1, to ensure continuity of supply and to prevent Health Boards ordering product from more than 1 source.
We envisage awarding 3 (three) suppliers to this lot.
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 10
Quality criterion - Name: Training &Support / Weighting: 40
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £84,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
2 optional extension periods both consisting of 12 months can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Washable Garments
Lot No
2
two.2.2) Additional CPV code(s)
- 85142400 - Home delivery of incontinence products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Framework Participant must be able to provide a range of supply of Washables Products together with distribution to the 1st Ranked Supplier in Lot One (1) with onward supply to NHS Scotland National Distribution centre, to patients in a homecare environment within Scotland in either their own home or in a Nursing/Residential Care Home setting.
For Lot 2, any awarded suppliers products will be purchased by the 1st ranked supplier in Lot 1, to ensure continuity of supply and to prevent Health Boards ordering product from more than 1 source.
We envisage awarding 3 (three) suppliers to this lot.
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 10
Quality criterion - Name: Training & Support / Weighting: 40
Price - Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
2 optional extension periods both consisting of 12 months can be utilised by the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Due to the clinical requirement and needs of the Health boards that is required for a supplier to implement, then it has been agreed by all parties to award this for 5 years plus 2 x 12 months extensions.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 March 2023
four.2.7) Conditions for opening of tenders
Date
31 January 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’) acting through its division National Procurement, is undertaking this procurement of Supply and Delivery of Continence Products (‘Products’) on behalf of all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014 (collectively hereafter referred to as ‘Participating Authorities’), where applicable, i.e. Scottish Hospices, Northern Irelands trusts etc..
The estimated values referred to in Section II.I.5 and II.2.6 covers the 60 months contract duration and the 24 month's extension period of the framework agreement.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22773. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It is a mandatory requirement that potential framework participants agree to support the concept, provision and ongoing development of community benefits provision in relation to this framework.
Potential framework participants are required to agree to this mandatory requirement. They
are also requested to provide a brief summary of the community benefits that have recently
been delivered within Scotland, if at all, and also what impact and outcomes these have
achieved.
Potential framework participants are required to summarise any proposed community benefits that will be developed and delivered as part of this contract if successful or, alternatively, potential framework participants confirm that they will engage with the NHS Scotland’s Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community benefits within the contracting region, provides information on community benefit opportunities.
The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector
community organisations within Scotland and will be used for tracking and reporting and is
an approved compliant route to the realisation of community benefits.
For further information please visit NHSS Community Benefit Gateway.
(SC Ref:712309)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
Internet address
http://www.nhsscotlandprocurement.scot.nhs.uk/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its
decision to award the framework agreement which notification will contain among other
information, a summary of the reasons why the economic operators was unsuccessful. The
notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a
minimum of 15 if the communication method used is not electronic) between the date on
which the Authority dispatches the notice(s) and the date on which the Authority proposes
to conclude the relevant framework agreement. The bringing of court proceedings against
the Authority during the standstill period will automatically continue the prohibition on
entering into the framework agreement until the court proceedings are determined,
discontinued or disposed of, or the court, by interim order, brings to an end the prohibition.
The remedies that may be awarded by the courts before the framework agreement has been
entered into include the setting aside of the decision to award the framework agreement to
the winning tenderer(s). The bringing of court proceedings against the Authority after the
framework agreement has been entered into will not affect the framework agreement unless
grounds for the imposition of special penalties under the Public Contracts (Scotland)
Regulations 2015 can be established. Otherwise, the remedies that may be awarded by the
courts where the framework agreement has been entered into are limited to the award of
damages.