Section one: Contracting authority
one.1) Name and addresses
The Tiffin Girls' School
Richmond Road, Kingston upon Thames
Surrey
KT2 5PL
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
http://www.tiffingirls.kingston.sch.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/69359M58K2
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Tiffin Girls' School - Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services for The Tiffin Girls' School, Richmond Road, Kingston upon Thames, Surrey, KT2 5PL.
two.1.5) Estimated total value
Value excluding VAT: £423,507
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Surrey, East and West Sussex
two.2.4) Description of the procurement
The Tiffin Girls’ School is a Selective Secondary Grammar School in Kingston upon Thames, South-West London. The school was founded in 1880 and continues to provide an education where students can live up to the School’s motto sapere aude – dare to be wise. In October 2021, The Tiffin Girls’ School achieved ‘Outstanding’ following an Ofsted inspection.
The tender project is seeking to appoint a Cleaning Contractor to provide and sustain high level state of core cleaning of the facilities for the 1235 students on roll and 127 teaching and support staff during term time. The school has a large number of hirers of the facilities so additional cleaning during holiday periods for lettings and events will be required in addition to the cleaning contract.
As an Academy, we can set our own term dates, but we tend to be open to receive students for approximately 190 days, but this varies year to year.
The contract offered covers the scope for the provision of all cleaning services within the School, which currently includes, academic classrooms, meeting spaces, including halls, science rooms, in recent years it has seen the addition of new buildings Rivermead built 2019 providing new drama and D&T facilities and spectacular new Sports Centre completed September 2022. Total square metre is approximately 11,153m2. Site plans attached.
The contract being tendered is for three years in duration from April 2023 to March 2026 and will operate as a Fixed Priced Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of cleaning services. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The annual value of the current contract is: -
£141,169
The Tiffin Girls’ School expects the successful contractor to enable the continued development of cleaning services and to evidence, through their bid, how they shall support and complement its values and support the principles of the school, including the safeguarding of the students.
As a school we are continually seeking ways to improve and develop the ethos and environment for all students and staff to provide them with the facilities they deserve.
See SQ Document for further information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £423,507
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2026
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 December 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
16 January 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Surrey:-School-cleaning-services./69359M58K2
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/69359M58K2
GO Reference: GO-20221124-PRO-21554317
six.4) Procedures for review
six.4.1) Review body
The Tiffin Girls' School
Surrey
Country
United Kingdom