Section one: Contracting authority
one.1) Name and addresses
THE CHILTERN RAILWAY COMPANY LIMITED
Doxford International Business Park
Sunderland
SR33XP
wheelsets@chilternrailways.co.uk
Country
United Kingdom
Region code
UKC23 - Sunderland
Companies House
03007939
Internet address(es)
Main address
https://www.chilternrailways.co.uk
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.chilternrailways.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.chilternrailways.co.uk
one.4) Type of the contracting authority
Other type
Private
one.5) Main activity
Other activity
Train Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chiltern Railways Wheelsets Overhaul Services
two.1.2) Main CPV code
- 50221300 - Repair and maintenance services of locomotive wheelsets
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of railway wheelset overhaul service for powered and non- powered wheelsets on Diesel Multiple Units (DMU's) and carriages.
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34631400 - Wheel axles and tyres and other parts of locomotives or rolling stock
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
Provision of railway wheelset overhaul service for powered and non- powered wheelsets on Diesel Multiple Units (DMU's) and carriages, as per Chiltern Wheelset Overhaul technical specification.
Indicative procurement timetable:
Request to Participate - 8 Dec 2022
RFP Pack issued - 9 Dec 2022
Bidders acknowledge receipt of RFP pack and intention to participate - 15 Dec 2022
Deadline for receipt of Bidders Proposal submission -20 Jan 2023
Award Decision and Notification - 10 Mar 2023
Contract Start - 1 April 2023
Chiltern are carrying out a private procurement in accordance with its Procurement Policy.
Please contact wheelsets@chilternrailways to express your interest in this procurement and participate in the tender.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
1 April 2025
This contract is subject to renewal
Yes
Description of renewals
Option to extend contract to end of CRCL's National Rail Contract franchise agreement (12 December 2027 subject to termination rights)
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend contract to end of CRCL's National Rail Contract franchise agreement (12 December 2027 subject to termination rights)
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The supplier must maintain RISAS accreditation for the duration of the contract. The Supplier warrants that any work undertaken by the Supplier on the Wheelsets will be in accordance with standards EN13260, RIS-2766-RST, GM/RT2466 (issue 4.1), any work undertaken in respect of the Wheelsets themselves (or their constituent parts) will be in accordance with EN 13262: 2004 R8T and that the handling and storage of wheelsets will be in accordance with RIS 2704-RST.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
Chiltern are using the Accelerated procedure due to the impending expiry of the current contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 December 2022
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 December 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Chiltern Railway Company Limited
Aylesbury
wheelsets@chilternrailways.co.uk
Country
United Kingdom