Section one: Contracting authority/entity
one.1) Name and addresses
Newcastle University
Newcastle University, Procurement Services, Kingsgate
Newcastle
NE1 7RU
Contact
Mr Dave Anderson
Telephone
+44 1912085360
Country
United Kingdom
Region code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1843) Student Fees Implementation Services
Reference number
DN644370
two.1.2) Main CPV code
- 72600000 - Computer support and consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Newcastle University will be entering into a contract with NTT DATA Business Solutions Ltd to supply implementation services for part of its IT Education Template for the University's business critical Student LifeCycle Management student record system to support the University in being able to maintain its fee setting capabilities.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £385,072
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
The award of this contract will allow for work to be carried out to implement the fees part of the IT Education Template to enable the University to use its investment in Student LifeCycle Management and deliver the ability to set, maintain and change fees in the following areas.
• Automatic fee calculation on program level
• Tuition Fee visibility in student file
• Commencing year functionality
• Fee Type determination
• Event driven calculation / batch driven calculation
• Refund functionality
• G/L determination
• Account Key / Account key grouping in condition tables
• Controlling determination
• UK specific fee configuration tables
• UK specific condition tables / access sequences / pricing procedures
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Intention to award a contract under UK Statutory Instrument 2015 No. 102 Part 2 Chapter 2 Section 3 Regulation 32(1)(b)(ii) and (iii) as NTT DATA Business Solutions Ltd are the strategic partner for Student LifeCycle management within the EU and UK and have enhanced the product with their IT Education template for use in the UK and EU. As the University will not be moving away from Student LifeCycle management for its student record system only NTT Data Business Solutions can provide the standard implementation services for their template and work with the University on its specific needs..
The award is lawful according to:
The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:
1. competition is absent for technical reasons and.
2. the protection of exclusive rights, including intellectual property rights
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
NU/1843
Lot No
1
Title
(NU/1843) Student Fees Implementation Services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 November 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
NTT DATA Business Solutions Ltd
12 Gough Square
London
EC4A 3DW
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £385,072
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Newcastle upon Tyne
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days,
provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.