Section one: Contracting authority
one.1) Name and addresses
Kent Community Health NHS Foundation Trust
110/120 Upper Pemberton, Eureka Park, Kennington
Ashford
TN25 4AZ
Contact
Mrs Sarah Woodcock
Telephone
+44 1233667979
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dental Inhalation Sedation Equipment, Maintenance & Consumables
Reference number
DN681380
two.1.2) Main CPV code
- 51412000 - Installation services of dental and subspecialty equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Kent Community Health NHS Foundation Trust (KCHFT) Dental services are tendering for a
service contract for provision of OEM maintenance support and supply of new equipment for
Porter, Matrx and Accutron Inhalation Sedation (RA) equipment, RA Medical Miniscav dental
scavenging systems and OEM spare parts and consumable items.
OEM maintenance support for routine servicing and breakdown repairs is required across 17
dental clinic sites throughout East Kent and Inner and Outer North East London.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £180,000 / Highest offer: £240,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The aim of the service is to provide an efficient and effective technical support service to the
KCHFT Community Dental Services to ensure that the inhalation sedation equipment used
by KCHFT Community Dental Service meets the requisite health and safety standards to
minimise risks to patients who are undergoing treatment.
The Provider will ensure that all staff are appropriately qualified and competent to undertake
the work for which they are responsible and undertake continuous professional development
to maintain professional competencies.
The Provider will undertake annual planned equipment maintenance on each piece of
inhalation sedation equipment at the sites listed at Appendix 1 and will arrange such work to
ensure that it is completed with the minimal potential disruption to clinical services. The
Provider expects that, under normal circumstances, all items of inhalation sedation
equipment at an individual site are available to test during a single visit.
Planning will be carried out jointly between provider and authoriser dependant on availability
of engineers and access to clinical facilities. To be conducted on an annual basis.
The Provider will contact the KCHFT Dental Engineering Manager to schedule planned and
reactive maintenance visits, ahead of the necessary work and, whenever possible, will plan
for an entire year ahead or a substantial part thereof in agreement with the KCHFT Dental
Engineering Manager found at page 1 of this contract.
Where routine maintenance has identified a need for remedial action, then this will be
notified to the KCHFT Dental Engineering Manager. KCHFT will then make the appropriate
arrangements for return visit so that remedial works can be completed within 10 working
days.
The supply of consumables encompasses the core list specified in the commercial schedule
and may during the term of the contract extend beyond these items and the list is not
exhaustive.
Price is not the only award criterion and all criteria are stated only in the procurement
documents which will be released to the supplier once they express interest.
two.2.5) Award criteria
Quality criterion - Name: Price is not the only award criterion and all criteria are stated only in the procurement documents / Weighting: 40%
Price - Weighting: 60%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-022631
Section five. Award of contract
Contract No
DN681380
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
R A Medical Services Ltd
Holmes House
Keighly
BN20 6SD
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £240,000
Lowest offer: £180,000 / Highest offer: £240,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Kent Community Health NHS Foundation Trust
Trinity House, 110 - 120 Upper Pemberton
Ashford
TN25 4AZ
Country
United Kingdom