Scope
Reference
DN777788
Description
This ITT seeks to procure a number of suitably qualified and experienced suppliers for positions on a new framework agreement, providing council officers with a procurement route for new and improved play facilities. The location and specific features of any works to be procured through the framework will depend on the availability of funding and be based on the outcomes of targeted community consultation.
The contract is anticipated to commence mid September 2025 and will continue for a period of three years, unless terminated in accordance with the Conditions of Contract. There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Delivery Specifics and Logistics - suppliers tendering for a position on this framework will be experienced in working with local authorities and community partners to deliver compliant, innovative and exciting play opportunities, whilst also offering reassurances with regards to quality manufacturing and installation, together with value for money.
Lotting - the framework agreement will be divided into two lots, to aid suppliers in applying for categories of work in which they specialise and avoiding the potential for suitable suppliers to decline the opportunity to tender.
• Lot 1 - 'Supply and Installation of Play Equipment and Safer Surfacing' relates mostly to full turnkey packages of new play area design and build.
• Lot 2 - 'Supply and Installation of Safer Surfacing (repairs and upgrades)' concerns specialist surfacing works on sites where play equipment is being retained or re-used.
Suppliers have the option to bid for positions and can be awarded places in both lots if successful.
Commercial tool
Establishes a framework
Total value (estimated)
- £975,000 excluding VAT
- £1,170,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 September 2025 to 28 September 2028
- Possible extension to 28 September 2029
- 4 years
Description of possible extension:
There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
Main procurement category
Goods
Additional procurement category
Works
Contract locations
- UKD1 - Cumbria
Lot constraints
Description of how multiple lots may be awarded:
Suppliers have the option to bid for positions and can be awarded places in both lots if successful.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Supply and installation of play equipment and safer surfacing
Description
Lot 1 will be used for the procurement of new play equipment, which may include safer surfacing and ancillary items in the same scheme. Suppliers who successfully bid for positions on
this lot will be expected to:
- Complete site surveys, review tender information and produce design submissions/quotations for new or refurbished play areas.
- Carry out site clearance and preparatory groundworks.
- Supply and install play equipment, potentially with accompanying safer surfacing, boundary features, landscaping and other forms of surfacing.
- Provide play equipment on a 'supply only' basis for installation by the council's own teams or local contractors.
- Provide a comprehensive warranty, backup and spare parts service following the procurement of play equipment through the framework.
Lot value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37535200 - Playground equipment
- 45233200 - Various surface works
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Supply and installation of safer surfacing (repairs and upgrades)
Description
Lot 2 will be used for the procurement of safer surfacing repairs and upgrades to existing play areas where equipment is being retained, or in areas where the authority has already installed
new items of play equipment. Suppliers who successfully bid for positions on this lot will be expected to:
- Complete site surveys, review tender information and produce quotations for projects to be undertaken.
- Carry out site preparation in advance of new surfacing (not including groundworks).
- Supply and install new safer surfacing, to include wet pour, bonded rubber mulch and potentially artificial grass or carpet surfacing.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45233200 - Various surface works
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
8
Maximum percentage fee charged to suppliers
0%
Framework operation description
Procurements via the framework agreement will be in accordance with the following guidelines:
Direct Award
Small purchases under the value of £10,000 may be directly awarded to a preferred supplier for reasons including the suitability of a product specific to that firm or availability of an item from stock.
Quotations
All purchases exceeding £10,000 in value will be offered out to all suppliers with positions in the applicable framework lot via a Mini Competition, complete with suitable specification produced by the procuring officer.
Award of Work
Following the agreement of a decision to proceed with works via direct award or a Mini Competition process, the council officer will issue an appropriate form of contract (Low Value T's & C's or JCT Intermediate Building Contract with Contractor's Design).
No minimum level of spend via either lot or with any contractor is implied.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Supply and installation of play equipment and safer surfacing
Lot 2. Supply and installation of safer surfacing (repairs and upgrades)
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 July 2025, 12:00pm
Tender submission deadline
29 July 2025, 12:00pm
Submission address and any special instructions
To express an interest you will need to login. If you are not already
registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 54% |
| Quality | Quality | 36% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.the-chest.org.uk
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference DN777788 in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity.
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government