Section one: Contracting authority/entity
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
wastetenders@warwickshire.gov.uk
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Container provision, haulage and reprocessing/recycling of cardboard, paper and mixed papers from Warwickshire Household Waste Recycling Centres
Reference number
WCC - 19548
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a voluntary notice. The procurement was for a below threshold concession contract.
Warwickshire County Council was seeking a Supplier who could provide containers, along with a collection/haulage and a reprocessing/recycling service for cardboard, paper and mixed papers (Goods) arising from Warwickshire County Council Household Waste Recycling Centres (HWRCs).
The Supplier will provide the Services and pay the Concession Fee for the Goods (cardboard, paper and mixed papers) referred to in the Invitation to Tender from the Contract Commencement Date and on the terms and conditions set out in the Contract documentation.
The initial contract term will commence on 1st November and will be for a period of 3 years (36 months). However, the Council reserves the right to extend the contract by further periods not exceeding 24 months. This means the maximum possible Contract term is 5 years (60 months) in total.
Full details were provided in the ITT and Contract.
Please note while the estimated total value of the concession at II.1.7 has been stated at £1.5 million this is an anticipated figure to allow for changes in the volume of the Goods (cardboard, paper and mixed papers) and market fluctuations. We estimate the actual value over the 5 year period to be closer to £1 million based on historical values and tonnages.
two.1.6) Information about lots
This concession is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
- UKG13 - Warwickshire
Main site or place of performance
The Goods (cardboard, paper and mixed papers) will be collected within the County Council boundaries of Warwickshire County Council and will be taken to a site within the boundaries of Leicestershire for bulking/reprocessing.
two.2.4) Description of the procurement
It is the responsibility of Warwickshire County Council, as the Waste Disposal Authority to provide HWRCs for members of the public. The material from the HWRCs need to be managed safely and in line with the waste hierarchy.
The Council manages 8 of its HWRCs in-house and must have contracts in place for the reuse, recycling, recovery or disposal of materials brought to the site by the public or traders.
One of the material streams the Council needs to have a contract for is cardboard, paper and mixed papers. In 2023/24 the total amount of cardboard, paper and mixed paper arising from Warwickshire managed HWRCs was approximately 2,000 tonnes.
Full details were provided in the ITT and Contract.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Mandatory Questions
- Criterion: Cost
- Criterion: Non Cost Quality
- Criterion: Non Cost Social value
two.2.7) Duration of the concession
Duration in months
60
two.2.14) Additional information
The procurement was for a below threshold concession contract.
Warwickshire County Council used its e-tendering system (CSW-JETS) for the administration of this procurement process.
During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award procedure with prior publication of a concession notice
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-022495
Section five. Award of concession
Title
Container provision, haulage and reprocessing/recycling of cardboard, paper and mixed papers from Warwickshire Household Waste Recycling Centres
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
4 October 2024
five.2.2) Information about tenders
Number of tenders received: 3
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
GAE Smith Holdings (Limited) T/A Casepak
Telford
Country
United Kingdom
NUTS code
- UKG21 - Telford and Wrekin
Companies House
01075198
The concessionaire is an SME
No
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Total value of the concession/lot: £1,500,000
Any other details relevant to the value of the concession
Please note while the estimated total value of the concession has been stated at £1.5 million this is an anticipated figure to allow for changes in the volume of the Goods (cardboard, paper and mixed papers) and market fluctuations. We estimate the actual value over the 5 year period to be closer to £1 million based on historical values and tonnages.
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom