Section one: Contracting authority/entity
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
BCP Council, Civic Centre, Bourne Avenue
Bournemouth
BH2 6DY
Contact
Strategic Procurement Team
Telephone
+44 1202128989
Country
United Kingdom
Region code
UKK2 - Dorset and Somerset
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Term Maintenance and Installation Contract for Traffic Control and Information Systems
Reference number
DN618002
two.1.2) Main CPV code
- 50232000 - Maintenance services of public-lighting installations and traffic lights
two.1.3) Type of contract
Services
two.1.4) Short description
The Traffic Signals and Intelligent Transport Systems Term Maintenance Contract for works to be carried out across the two authorities Bournemouth, Christchurch and Poole (BCP) Council and Dorset Council (DC).
The two Authorities work in partnership to produce the term maintenance and, installation of traffic control and information systems for the entire geographical county of Dorset. Whilst the successful contractor will be awarded separate contracts with each of the respective named authorities, a fundamental requirement of the way in which the two contracts are to be delivered is through continuation of the existing close co-operation between BCP Council and Dorset Council.
Scope
The Traffic Signals and ITS Term Maintenance Contract Services will cover the maintenance of the authorities traffic signal and intelligent transport systems equipment including replacement of
equipment such as:
• The maintenance, routine and annual inspection of all the equipment associated with the traffic control and information systems;
• Modification and refurbishment of existing traffic signal-controlled junctions / all types of pedestrian crossings / communications and VMS / VAS / SID;
• The installation of new traffic signal and associated equipment, at new and existing sites.
• The commissioning of new, modified and refurbished signal-controlled junctions and pedestrian crossings;
• Traffic management associated with the works above.
The Contractor will be responsible for maintaining the equipment, and also for the maintenance of any additional equipment subsequently added to the inventory, during the contract period. The existing traffic control stock will require ad-hoc maintenance following annual inspections and damage caused by road traffic incidents. It is likely that there will be a need for minor civil engineering works associated with these ad-hoc improvements.
For BCP Council the estimated spend per annum for BCP through the Contract is expected to be in the region of £250,000 for routine maintenance and an estimated £150,000 for nonroutine maintenance plus a projected £300,000.
For Dorset Council the estimated spend per annum through the Contract is expected to be in the region of £150,000 for routine maintenance and an estimated £100,000 for non-routine maintenance plus a projected £250,000
Combined estimated spend per annum for both authorities through the Contract is expected to be in the region of £400,000 for routine maintenance and an estimated £250,000 for nonroutine maintenance with a projected £600,000.
The Traffic Control and Information equipment to be maintained includes: traffic signal Junctions; Pedestrian crossings - Pelicans, Toucans, Puffins, Pegasus, Pedestrian Only Traffic Signals (POTS) and Parallel crossings; Variable Message Signs, Wig-Wags, Bluetooth Detectors, Weather Stations and other ITS equipment etc. SCOOT / UTC, RMS outstations.
The initial contract term will be 5 years with two options to extend, with the first extension for a further 3 years and the second extension for a further 2 years. Therefore, if all extensions are taken, the full contract duration shall be 10 years.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2022/S 000-027065
Section seven. Changes
seven.1.2) Text to be corrected in the original notice
Section number
IV.2.2
Place of text to be modified
Time limit for receipt of tenders or requests to participate
Instead of
Date
25 November 2022
Local time
2:00pm
Read
Date
2 December 2022
Local time
2:00pm
Section number
IV.2.7
Place of text to be modified
Conditions for opening of tenders
Instead of
Date
25 November 2022
Local time
2:00pm
Read
Date
2 December 2022
Local time
2:00pm