Scope
Reference
CPU 4140
Description
Nottingham City Council ('the Authority') is seeking tenders from sufficiently experienced and qualified suppliers to establish a framework agreement for the supply and delivery of Workwear, Personal Protective Equipment, Uniforms and Tools. The Authority's detailed requirements are defined in the Service Specification outlined in this Invitation to Tender Document.
Commercial tool
Establishes an open framework
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 15 September 2027
- Possible extension to 15 September 2029
- 4 years, 1 day
Description of possible extension:
The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
Main procurement category
Goods
Contract locations
- UKF14 - Nottingham
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Workwear
Description
WORKWEAR
TECHNICAL DESCRIPTION
DESIGN
GARMENT TYPE
BRANDING
PRICING, DELIVERY AND SUPPORT, ADHERING TO SUBMISSION REQUIREMENTS
Lot value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 35113000 - Safety equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. UNIFORM
Description
UNIFORMS WILL REPRESENT OUR BRAND AND ENSURE A PROFESSIONAL APPEARANCE FOR THE TEAMS WHILE COMFORT,DURABILITY AND SAFETY STANDARDS.
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 35113000 - Safety equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. FOOTWEAR
Description
THE SELECTED FOOTWEAR WILL BE ESSENTIAL FOR ENSURING THE SAFETY, COMFORT AND PROFESSIONALISM OF OUR EMPLOYEES ACROSS VARIOUS JOB FUNCTIONS AND ENVIRONMENTS. THIS CUTS ACROSS VARIOUS TYPES SAFETY SHOES, BOOTS SLIP RESISTANT OPTIONS ETC.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 35113400 - Protective and safety clothing
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. PERSONAL PROTECTIVE EQUIPMENT (PPE)
Description
TO PROVIDE A COMPREHENSIVE RANGE OF PERSONAL PROTECTIVE EQUIPMENT FOR OUR WORKFORCE. THE SELECTED PPE SHOULD ENSURE THE HIGHEST STANDARD OF SAFETY, COMFORT AND COMPLAINCE WITH INDUSTRY REGULATIONS TO PROTECT OUR EMPLOYEES IN VSRIOUS WORKING ENVIRONMENTS
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 35113400 - Protective and safety clothing
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. HAND TOOLS (GENERAL)
Description
TO RPOVIDE A COMPREHENSIVE RANGE OF HANDTOOLS FOR OUR ORGANIZATION,THE SELECTED TOOLS WILL SUPPORT OUR OPERATIONS ACROSS VARIOUS TASKS, ENSURING EFFICIENCY, SAFETY AND QUALITY IN OUR WORK PROCESSES.
Lot value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 44510000 - Tools
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. HORTICULTURAL TOOLS
Description
PROVISION OF HIGH QUALITY HORTICULTURAL TOOLS, THESE TOOLS WILL SUPPORT OUR LANDSCAPING AND GARDENING OPERATIONS, ENSURING EFFICIENCY , RELIABILITY AND SUSTAINABILITY IN OUR HORTICULTURAL PRACTICES.
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 16160000 - Miscellaneous gardening equipment
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. COMMUNITY PROTECTION
Description
• To supply and deliver products that adhere to the required quality standards
• For products to be standardised and conform to corporate branding
• For products to be cost effective and achieve value for money
• To complete deliveries to multiple locations correctly and on time
• For delivery miles and carbon emissions to be reduced
• To operate in an ethical and environmentally friendly manner
Lot value (estimated)
- £275,000 excluding VAT
- £330,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 18000000 - Clothing, footwear, luggage articles and accessories
- 31521320 - Torches
- 35113400 - Protective and safety clothing
- 35113430 - Safety vests
- 35113440 - Reflective vests
- 35113450 - Protective coats or ponchos
- 35113470 - Protective shirts or pants
- 35113480 - Protective wristbands
- 35113490 - Protective frock
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. CLEANSING EQUIPMENT
Description
The document outlines the types of equipment needed, the scope of work, technical specifications, and the tendering process itself. It details what is expected in terms of cleaning tasks, schedules, and who is responsible for providing materials and equipment. The tender document also specifies any relevant legal or regulatory requirements.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39224000 - Brooms and brushes and other articles of various types
- 39830000 - Cleaning products
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
15 September 2029
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Framework operation description
Price 55%
Quality 45%
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Workwear
Lot 2. UNIFORM
Lot 3. FOOTWEAR
Lot 4. PERSONAL PROTECTIVE EQUIPMENT (PPE)
Lot 5. HAND TOOLS (GENERAL)
Lot 6. HORTICULTURAL TOOLS
Lot 7. COMMUNITY PROTECTION
Lot 8. CLEANSING EQUIPMENT
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 July 2025, 5:00pm
Tender submission deadline
29 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 20 September 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| PRICE | Price | 55% |
| QUALITY | Quality | 45% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Nottingham City Council
- Public Procurement Organisation Number: PZGG-1891-TDCX
Loxley House
Nottingham
NG2 3NG
United Kingdom
Contact name: Julie Thorpe
Email: procurement@nottinghamcity.gov.uk
Website: http://www.nottinghamcity.gov.uk
Region: UKF14 - Nottingham
Organisation type: Public authority - sub-central government