Section one: Contracting authority/entity
one.1) Name and addresses
Department of Finance
Waterside House, 75 Duke Street
Derry/Londonderry
BT47 6FP
strategicdelivery.cpd@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DOF – CIVIL SERVICE PENSIONS FUTURE SERVICE DELIVERY
Reference number
13078
two.1.2) Main CPV code
- 75320000 - Government employee pension schemes
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 72222300 - Information technology services
- 72500000 - Computer-related services
- 72246000 - Systems consultancy services
- 72263000 - Software implementation services
- 72230000 - Custom software development services
- 72262000 - Software development services
- 72000000 - IT services: consulting, software development, Internet and support
- 66500000 - Insurance and pension services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Civil Service Pensions procured an integrated active, deferred and pensioner member administration and financial services system (including pensioner payroll) and a number of support services, in respect of the Northern Ireland Civil Service (NICS) Pension Schemes and associated schemes, including:
• Principal Civil Service Pension Scheme (Northern Ireland) [PCSPS(NI)];
• Public Service (Civil Servants and Others) Pensions Regulations (Northern Ireland) 2014;
• Civil Service Compensation Scheme (Northern Ireland) [CSCS (NI)];
• Civil Service Injury Benefit Scheme (Northern Ireland) [CSIBS (NI)];
• Northern Ireland Civil Service Additional Voluntary Contribution Scheme (NICSAVCS);
• Northern Ireland Partnership Pension Account Ill Health Benefits Scheme;
• Northern Ireland Partnership Pension Account Death Benefits Scheme;
• Supplementary Earnings Cap Scheme; and,
• Unregistered Death Benefit Scheme (Northern Ireland).
The NICS Pension Schemes provide retirement benefits for civil servants and other Non-Departmental Public Bodies employees eligible to join the schemes.
The contract also included the provision of paying agent services in respect of two small, closed pension schemes, as well as other public service pensioners who are not members of the NICS Pension Schemes.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2014/S 193-341482
Section five. Award of contract/concession
Contract No
13078
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
24 April 2015
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Capita Pension Solutions Limited
Sheffield
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £3,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 75320000 - Government employee pension schemes
seven.1.2) Additional CPV code(s)
- 72222300 - Information technology services
- 72500000 - Computer-related services
- 72246000 - Systems consultancy services
- 72263000 - Software implementation services
- 72230000 - Custom software development services
- 72262000 - Software development services
- 72000000 - IT services: consulting, software development, Internet and support
- 66500000 - Insurance and pension services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
Main site or place of performance
UK
seven.1.4) Description of the procurement:
Civil Service Pensions procured an integrated active, deferred and pensioner member administration and financial services system (including pensioner payroll) and a number of support services, in respect of the Northern Ireland Civil Service (NICS) Pension Schemes and associated schemes, including:
• Principal Civil Service Pension Scheme (Northern Ireland) [PCSPS(NI)];
• Public Service (Civil Servants and Others) Pensions Regulations (Northern Ireland) 2014;
• Civil Service Compensation Scheme (Northern Ireland) [CSCS (NI)];
• Civil Service Injury Benefit Scheme (Northern Ireland) [CSIBS (NI)];
• Northern Ireland Civil Service Additional Voluntary Contribution Scheme (NICSAVCS);
• Northern Ireland Partnership Pension Account Ill Health Benefits Scheme;
• Northern Ireland Partnership Pension Account Death Benefits Scheme;
• Supplementary Earnings Cap Scheme; and,
• Unregistered Death Benefit Scheme (Northern Ireland).
The NICS Pension Schemes provide retirement benefits for civil servants and other Non-Departmental Public Bodies employees eligible to join the schemes.
The contract also included the provision of paying agent services in respect of two small, closed pension schemes, as well as other public service pensioners who are not members of the NICS Pension Schemes.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
156
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£7,579,887
seven.1.7) Name and address of the contractor/concessionaire
Capita Pension Solutions Limited
Sheffield
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
DoF are seeking a modification of £1,732,094.00 and to extend the contract period for an additional 36 months.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
This extension and increase in contract value is seen as a modification under the provisions outlined in regulation 72 (1)(b) of the Public Contracts Regulations 2015 for additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract.
Due to relevant interdependencies and associated risks such as the 2015 Remedy (McCloud) Implementation, a Gateway review recommended that the Go Live date for the new project be delayed to allow these issues to be resolved with resulting better value for money.
This delay will allow additional time for the new Civil Service Pensions (CSP) procurement to be completed and provide sufficient time for the implementation of the new solution while providing CSP with business continuity.
Also, the modification up to £1,732,094 does not exceed 50% of the value of the original contract.
This increase of time and value will be subject to the same Terms and Conditions as per the original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £5,847,793
Total contract value after the modifications
Value excluding VAT: £7,579,887