Section one: Contracting authority
one.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
Contact
Julia Pordage-Moore
julia.pordage-moore@wrexham.gov.uk
Telephone
+44 1978292784
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Welsh/English Translation and Interpreting Service
Reference number
Proc-23-325
two.1.2) Main CPV code
- 79530000 - Translation services
two.1.3) Type of contract
Services
two.1.4) Short description
Wrexham County Borough Council is looking to establish a contract with a single Provider for the complete provision of Welsh/English Language Interpretation and Translation services to the Council.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £950,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79530000 - Translation services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Wrexham County Borough
two.2.4) Description of the procurement
5.2.1 Translation of written documents from English into Welsh
5.2.2 Translation of written documents from Welsh into English
5.2.3 Simultaneous Welsh language (Welsh to English/English to Welsh) interpreting, either via telephone or video.
5.2.4 Establishment and management of a database of work being requested, being undertaken and completed. This database will endeavour to ensure that identical documents submitted separately are not re-translated, and that similar documents can be identified and the translation needs evaluated to reduce duplication of translation work
5.2.5 Proof-reading and quality control of translated materials
5.2.6 Periodic proof-reading and functionality testing of new and existing digital services to be agreed between the provider and the council.
5.2.7 The Provider will provide these Services, as a minimum, between the hours of 08:45 and 17:15 Monday to Thursday and between 08:45 and 16.45 on Fridays, excluding Bank Holidays.
5.3 The Provider will undertake the translation and proof-reading of documents using its in-house team of translators. The Provider may sub-contract translation work to external translators where necessary, subject to prior agreement by Wrexham and to Clause 16 of this Contract. Any translation work undertaken externally will be considered to be part of the fee and increased or decreased instructions arrangements detailed in Clause 6 below.
5.4 In respect of this Contract, Wrexham's Welsh Language Strategic Officer will coordinate the submission of documents to the Provider (in a manner or format as agreed between the Representatives) and the payment of six-monthly invoices. Compliance with Wrexham's Welsh Language Standards remains the responsibility of Wrexham.
5.5 Wrexham will also ensure so far as possible that duplicated work is not submitted to The Provider for translation.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Cost / Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-016764
Section five. Award of contract
Contract No
Proc-23-325
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 September 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cardiff Council
County Hall, Atlantic Wharf, Cardiff, CF10 4UW
Cardiff
CF10 4UW
Telephone
+44 7814602357
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £950,000
Total value of the contract/lot: £900,000
Section six. Complementary information
six.3) Additional information
(WA Ref:145236)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom