Section one: Contracting authority
one.1) Name and addresses
East Sussex County Council
Lewes
Country
United Kingdom
Region code
UKJ22 - East Sussex CC
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ESCC - HP - SEGfL Software Framework
Reference number
DN2674
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council / SEGfL are seeking a service provider for a software framework that will offer a range of software solutions to the users of the framework via an online portal.
The intended commencement date for the framework is 2nd January 2025, for a period of 3+1 years.
The framework will be promoted by SEGfL as a founding member of the National Educational Network (NEN) to over 32,000 educational establishments in the UK.
The list of titles is not yet fully determined and will expand over the term of this arrangement. It will be drawn from all categories of software used in educational establishments, local authorities, and VCSE / 3rd sector organisations. This will include, but not be limited to:
• Microsoft and other application licensing;
• Firewall, Anti-virus and other security software;
• Commercial and educational filtering products and licenses;
• Educational software; and
• Other commercial off-the-shelf (COTS) software;
Related services for software purchased under the framework, or software already deployed by a user of the framework will also be made available under this software framework including but not limited to the following:
• Support and maintenance;
• Renewals of existing software subscriptions;
• Software asset management;
Hardware and appliances that are required to fully utilise the software will also be made available under this software framework, but only insofar that they are integral to the solution being sought.
The main objectives of the framework are:
• For users of the software framework to benefit from preferential discounting and pricing that they would otherwise be unlikely able to achieve individually, via the aggregated spend on software by users of the framework;
• To provide users with a purchasing website (portal) presenting an appropriate software catalogue based on framework user type, co-branded as a SEGfL service;
• The portal to deliver a fast, simple and compliant route for users to direct award orders through;
• For the successful supplier to support management of the software framework by suggesting software titles / solutions, negotiating prices and terms with software vendors, marketing the framework to users, managing licences, recording transactions and reporting regularly to the Contracting Authority / SEGfL.
Key drivers for this service are:
• To save educational establishments and other framework users money through aggregation;
• The requirement of educational establishments and other framework users to receive assistance in the complex area of licensing requirements and management;
• To make this software framework and associated supplier portal the online procurement service of choice for educational establishments and other framework users.
The Contracting Authority / SEGfL intends that the successful framework supplier shall act with SEGfL members to develop this service with educational establishments and other users. Ideally, the supplier will be accredited by major software houses, experienced in portal management and online sales, have a good track record in marketing to educational establishments and other public sector users and be experienced in tracking and reporting its activities.
It is intended that the framework can be utilised by the following entities:
Educational establishments listed here:
https://get-information-schools.service.gov.uk/Search?SelectedTab=Establishments and updated from time to time
Local Authorities including County Councils, City Councils, District Councils, Borough Councils, Unitary Authorities, Metropolitan Districts and London Boroughs listed here:
https://assets.publishing.service.gov.uk/media/6401d6a6d3bf7f25f813fc3a/List_of_councils_in_England_2023.pdf and updated from time to time
Parish, Community and Town Councils
Third Sector Voluntary, Community & Social Enterprises (VCSE)
two.1.5) Estimated total value
Value excluding VAT: £500,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
As detailed in the procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 January 2025
End date
1 January 2029
This contract is subject to renewal
Yes
Description of renewals
The intended commencement date for the framework is 2nd January 2025, for an initial period of three (3) years plus a one (1) year optional extension to be applied from 2nd January 2028.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 November 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 November 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The value above is the total estimated value of the orders to be let through this framework over the period of the framework. Individual orders placed under this framework will vary in value. There is no guarantee of minimum spend through the framework.
It is intended that the framework can be utilised by the following entities:
Educational establishments listed here:
https://get-information-schools.service.gov.uk/Search?SelectedTab=Establishments and updated from time to time
Local Authorities including County Councils, City Councils, District Councils, Borough Councils, Unitary Authorities, Metropolitan Districts and London Boroughs listed here:
https://assets.publishing.service.gov.uk/media/6401d6a6d3bf7f25f813fc3a/List_of_councils_in_England_2023.pdf and updated from time to time
Parish, Community and Town Councils
Third Sector Voluntary, Community & Social Enterprises (VCSE)
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
Country
United Kingdom